Should You Sign a Move-In Walkthrough Form in Saskatchewan?

Starting a new rental in Saskatchewan comes with important steps to protect both you and your landlord. One of these is deciding whether to sign a move-in walkthrough form. Understanding how this process works can save you from disputes over damages or your security deposit when moving out.

What Is a Move-In Walkthrough Form?

A move-in walkthrough form is a document completed and signed by both landlord and tenant at the start of a rental. It lists the condition of each room, appliances, and any existing issues. Both parties keep a copy. In Saskatchewan, it's often called a Condition of Premises Checklist.

Why Completing a Walkthrough Form Matters

Documenting the rental’s condition at move-in creates a record to compare when you move out. This can:

• Protect you from being held responsible for existing damage
• Make it easier to get your security deposit back
• Help prevent future disputes

Is It Mandatory for Tenants to Sign in Saskatchewan?

According to the Residential Tenancies Act, 2006 (Saskatchewan), landlords are required to offer the tenant a written inspection when moving in and out. However, tenants are not legally required to sign the walkthrough form. Still, signing can be beneficial if the form accurately reflects the unit’s condition.

• You may refuse to sign if you disagree with the form’s contents.
• Always note any disagreements directly on the form.
• Request a copy whether or not you sign.

If there is a dispute, the Office of Residential Tenancies (ORT) uses this document as key evidence. Learn more at the Office of Residential Tenancies.

Official Form: Condition of Premises Checklist (Form 12)

Name: Condition of Premises Checklist (Form 12)

When to use: At the beginning and end of a tenancy, both the landlord and tenant should inspect the unit together and complete this form.

How to use: Walk through every room, record the current state, write down any existing issues, and sign. If you disagree with parts of the form, note your concerns. Download the official checklist here (Saskatchewan government).

This form becomes vital evidence if there is a disagreement regarding your deposit or damages at move-out. For more on your deposit, see Understanding Rental Deposits: What Tenants Need to Know.

Should You Always Complete a Walkthrough?

While not required to sign, tenants should always participate in the move-in inspection. Here’s why:

• It’s your chance to point out any existing damage
• Helps avoid being charged for pre-existing issues at move-out
• May speed up the return of your deposit

You may want to review other Guide to the Initial Rental Property Inspection for Tenants for tips on what to look for during your inspection.

Tips for Tenants During Move-In

• Inspect the entire unit carefully — don’t overlook closets or exterior areas
• Take dated photos or videos as backup
• Note all issues, even minor ones
• Ask for copies of all signed documents
• Keep your own records safe until your tenancy ends

This protects your rights and gives peace of mind whether you’re moving across town or using Canada's best rental listings platform to find your next home.

Understanding Saskatchewan’s Tenancy Law

The Residential Tenancies Act, 2006 governs all residential tenancies in Saskatchewan. The Office of Residential Tenancies (ORT) handles disputes and landlord–tenant matters.

Want to understand tenant rights more broadly? See Tenant Rights and Landlord Rights in Saskatchewan.

FAQs about Walkthrough Forms for Tenants

1. Do I have to be present for the move-in inspection?
   No, but it’s highly recommended you attend. If you can't, request photos or written details from the landlord and review them as soon as possible.
2. What if my landlord refuses to do a move-in inspection?
   Document the unit’s condition yourself (photos, videos) and notify the landlord in writing. The lack of inspection could affect future disputes regarding damage claims.
3. Can I add my own notes to the walkthrough form?
   Yes. If you disagree with any details, clearly write your notes or amendments directly on the form before signing.
4. Do I lose my deposit if I don’t sign the walkthrough?
   No. Signing is not mandatory for deposit return, but having a completed inspection form can help resolve deposit disputes.
5. Where can I get help with a dispute about existing damage?
   Contact the Office of Residential Tenancies, which resolves landlord-tenant disputes in Saskatchewan.

Conclusion: Key Takeaways for Saskatchewan Tenants

• Always participate in a move-in inspection and carefully document the unit’s condition.
• You are not legally required to sign the walkthrough form, but it is usually beneficial if the notes are accurate.
• Keep copies of the inspection form, photos, and any communications for your records.

Need Help? Resources for Tenants

• Office of Residential Tenancies (ORT) — handles all residential tenancy matters and disputes in Saskatchewan.
• Condition of Premises Checklist (Form 12) — government-issued form for inspections.
• Government of Saskatchewan Housing and Renting Information — rules, guides, and more resources.

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1. Residential Tenancies Act, 2006 (Saskatchewan), see legislation here
2. Form 12 — Condition of Premises Checklist, official government source
3. Office of Residential Tenancies, official website

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