Should You Sign a Walkthrough Form at Move-In in Newfoundland?

Moving into a new rental in Newfoundland and Labrador can be exciting but stressful. Many tenants wonder if signing a walkthrough (or move-in inspection) form is required and how it can affect their rights and security deposit. This guide explains why the walkthrough form matters and what you should expect under Newfoundland and Labrador tenancy law.

What Is a Walkthrough Form and Why Use One?

A walkthrough form—also known as a move-in inspection report—is a document that both the landlord and tenant complete together before the tenant moves in. It lists the current condition of the rental (floors, appliances, windows, etc.) room by room.

• Written record: It protects both parties by clearly showing the state of the property at move-in.
• Prevents disputes: If damages are found when you move out, this form helps distinguish what was pre-existing versus any tenant-caused damage.
• Security deposit: The walkthrough can play a critical role in whether or not you get your deposit back at the end of the tenancy.

While provincial law in Newfoundland and Labrador does not require a specific inspection or walkthrough at the start of a tenancy, it is strongly recommended for your protection.

What Does Newfoundland and Labrador Tenancy Law Say?

In Newfoundland and Labrador, residential tenancies are governed by the Residential Tenancies Act, 2018.^[1] The law does not specifically require a move-in inspection form, but it does address disputes over damages and deductions from your security deposit. Creating a move-in record can be your best evidence if there is a disagreement at move-out.

The Residential Tenancies Section of Service NL is the official board handling disputes and questions. You can learn more or contact them directly via the Residential Tenancies Section.

Practical Example: Using a Walkthrough at Move-In

Imagine moving in and noticing a scratch on the living room floor. If you note this on a walkthrough form signed by both parties, your landlord won't be able to claim you caused it at move-out. If a dispute goes to the Residential Tenancies Section, the form (with photos) could be key evidence.

Are There Official Inspection Forms in Newfoundland and Labrador?

There is no mandatory provincial move-in inspection form. However, many landlords use their own forms, and some templates are available online. Tenants are encouraged to ask for a copy or prepare their own checklist if the landlord does not provide one.

• How to use: Complete the form together, room by room, noting all existing damage.
• Signatures: Both landlord and tenant should sign it, and each should have a copy.
• Photos: Attach or reference photos to strengthen your record.

If you ever need to dispute a deduction from your security deposit, detailed records will support your case. For more details about deposits and your rights, check Understanding Rental Deposits: What Tenants Need to Know.

Best Practices When Moving Into a Rental

To protect your rights:

• Walk through the unit and record everything—even small issues.
• Sign and date the inspection form with your landlord present.
• Keep digital copies of the inspection report and all photos.
• Refer to the Guide to the Initial Rental Property Inspection for Tenants for step-by-step advice.

These steps reduce the chance of misunderstandings when you move out and help ensure you get your deposit back.

What If My Landlord Refuses to Do a Walkthrough?

If your landlord does not want to complete a walkthrough, you can still document the unit yourself. Take detailed photos or videos, create your own checklist, and send copies to the landlord by email (with the date). Keep all correspondence as proof.

Never skip documentation—a few minutes at move-in can save you both money and stress later.

Relevant Laws and Resources

• Residential Tenancies Act, 2018 — Newfoundland and Labrador
• Residential Tenancies Section (Service NL) – Board handling disputes, forms, rights, and landlord obligations
• Tenant Rights and Landlord Rights in Newfoundland and Labrador

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FAQ: Walkthrough Forms and Move-In Inspections in Newfoundland and Labrador

1. Is a walkthrough form required by law in Newfoundland and Labrador?
   No, you are not legally required to sign a walkthrough form at move-in, but it's highly recommended to protect your interests.
2. What should I do if my landlord will not sign the walkthrough form?
   Document the condition yourself with photos and written notes, then send copies to the landlord for your records.
3. Can a walkthrough form help me get my security deposit back?
   Yes. It creates a clear baseline for property condition, making it easier to prove which damages (if any) were already present.
4. Should I take photos or videos along with the form?
   Absolutely. Visual records add strong evidence in case of a dispute, especially if you include time and date information.
5. Who handles tenancy disputes in Newfoundland and Labrador?
   The Residential Tenancies Section of Service NL manages tenancy disputes and rent deposit issues in the province.

Key Takeaways for Tenants

• Completing a move-in inspection form protects your security deposit and clarifies responsibilities.
• While not required by law, it is one of the simplest ways to prevent disputes.
• Always use photos and written notes, and keep copies of everything signed at move-in.

Being proactive will give you peace of mind and make your tenancy experience much smoother.

Need Help? Resources for Tenants

• Residential Tenancies Section (Government of Newfoundland and Labrador) – Questions, disputes, and forms
• For a plain-language overview of rights and rules: Tenant Rights and Landlord Rights in Newfoundland and Labrador
• If you need general advice, local tenant associations (like tenants' advocacy groups in St. John's) can help explain your rights and offer support

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1. [1] Residential Tenancies Act, 2018 (Newfoundland and Labrador)
2. Residential Tenancies Section (Service NL): https://www.gov.nl.ca/dgsnl/residential-tenancies/

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