Moving In and Out Checklist for Newfoundland and Labrador Tenants

Whether you're starting a new tenancy or preparing to move out, following a clear checklist can help Newfoundland and Labrador tenants avoid legal troubles, protect their deposits, and ensure a smooth transition. This province-specific guide covers what to inspect, key forms, and essential tips at both move-in and move-out. The process is shaped by local laws under the Residential Tenancies Act (Newfoundland and Labrador)[1] and is overseen by the Residential Tenancies Section. Start with confidence—here’s what every tenant needs to know.

Before Moving In: What to Prepare and Check

Getting off to the right start can prevent disputes and extra expenses later. Here’s what to do before you settle in:

  • Review and Sign Your Lease: Understand your rights and obligations under the lease and provincial law.
  • Collect a Copy of the Rental Agreement: Always ask for your signed copy.
  • Pay Deposits Securely: Security and pet deposits are governed by local rules. Learn more about your rights in Understanding Rental Deposits: What Tenants Need to Know.
  • Schedule an Initial Inspection: Inspect the unit with your landlord to document its condition.
  • Locate Emergency Shutoffs: Know where the water and power shutoffs and fire exits are located.
  • Arrange for Utilities and Insurance: Confirm what’s included and set up necessary accounts.

Initial Rental Inspection and Documentation

Before moving in, both tenant and landlord should conduct a joint inspection. The Condition Report Form (official form) from the Residential Tenancies Section is recommended but not mandatory. Complete it together and make note of:

  • Stains, damages, or repairs needed
  • Appliance and fixture conditions
  • Meter readings (if applicable)

Each person should keep a signed copy of the condition report. This can be crucial for returning your deposit later. Access the official Condition Report Form.

Take dated photos or videos of the property's condition on move-in day. This can help settle disputes about damage when you move out.

Health and Safety Quick Check

Mold, pests, and safety hazards should always be reported right away. Refer to Health and Safety Issues Every Tenant Should Know When Renting for advice on handling these concerns.

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Before Moving Out: Essential Steps for Tenants

Proper move-out preparation is key to getting your deposit back and closing out your rental with no trouble. Here’s what to do:

  • Provide Written Notice: Give your landlord the notice required by your lease and the Residential Tenancies Act. Usually, one rental period in writing is sufficient for periodic tenancies.
  • Schedule a Final Inspection: Arrange a walk-through with your landlord near move-out day.
  • Clean Thoroughly: Restore the unit to the same cleanliness as when you moved in, except for normal wear and tear.
  • Repair Tenant-Caused Damage: Address anything beyond normal use to avoid deductions from your deposit.
  • Return All Keys: Get written confirmation when you do so.

Forms for Ending Tenancy

  • Notice to Terminate a Rental Agreement (Form RT - 201)
    Download and instructions
    Example: Use this form to notify your landlord (in writing) that you plan to move out. Be sure to keep a copy for your records.
  • Request for Return of Security Deposit
    Download the official form
    Example: If your landlord doesn’t return your deposit within 15 days after you move out, use this form to apply for its return.

When moving out, read the tips in Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit for detailed steps on a stress-free transition.

Final Inspection

The joint final inspection helps document the property’s condition. This is your chance to discuss deductions or disputes immediately. For details on preparing, see The Final Inspection: What Tenants Need to Know Before Moving Out.

If you believe deductions from your security deposit are unfair, you can submit a formal application to the Residential Tenancies Section for a review.

Summary of Key Rental Laws in Newfoundland and Labrador

This province’s Residential Tenancies Act protects your rights regarding security deposits, notice periods, and repairs. To learn more about your rights and responsibilities as a tenant, check out Tenant Rights and Landlord Rights in Newfoundland and Labrador.

If you need to find your next home, Explore Houseme for nationwide rental listings.

Frequently Asked Questions for NL Tenants

  1. How much notice do I need to give my landlord before moving out? Most tenants must give at least one full rental period’s written notice (for month-to-month leases). Check your lease and the Residential Tenancies Act for details.
  2. What if my landlord does not return my security deposit? Use the official Request for Return of Security Deposit form to apply to the Residential Tenancies Section for return of your deposit.
  3. What should I do if I find damage when moving in? Document it on the Condition Report Form and notify your landlord right away, keeping a copy for your records.
  4. Is an inspection required at move-in and move-out? Joint inspections are not mandatory, but they are strongly recommended. They protect both tenants and landlords in case of disagreement.
  5. Can my landlord enter the unit after I’ve moved out? After the rental period ends and all keys are returned, the landlord regains possession of the unit unless otherwise agreed.

How To: Move In and Move Out Smoothly in Newfoundland and Labrador

  1. How do I fill out a Condition Report? Schedule an inspection with your landlord, document everything, and sign two copies—one for each party.
  2. How do I give proper notice to terminate? Complete and deliver the Notice to Terminate form (RT-201) to your landlord, following all required timeframes.
  3. How do I apply for my security deposit’s return? If not received within 15 days of moving out, complete the Request for Return of Security Deposit form and submit it to the Residential Tenancies Section.
  4. How do I dispute move-out deductions or damages claimed by my landlord? Gather evidence (photos, inspection forms) and contact the Residential Tenancies Section to begin a formal dispute process.

Key Takeaways for NL Renters

  • Always complete move-in and move-out inspections with proper documentation and photos.
  • Provide written notice in accordance with local law—use official forms and keep copies.
  • For all disputes or issues, reach out promptly to the Residential Tenancies Section for assistance.

Need Help? Resources for Tenants


  1. Residential Tenancies Act (Newfoundland and Labrador)
  2. Residential Tenancies Section — Government of NL
  3. Official Rental Forms — NL Service NL
Bob Jones
Bob Jones

Editor & Researcher, Tenant Rights Canada

Bob writes and reviews tenant law content for various regions. They’re passionate about housing justice and simplifying legal protections for tenants everywhere.