Lease Agreement & Documentation
Sign a written lease (Ontario Standard Lease for agreements after April 30, 2018)
Confirm tenant and landlord names, address, rent amount, payment frequency
Clarify lease start and end dates, automatic renewal terms, and notice requirements
Check terms on pets, smoking, subletting, and guest policy
Request the “Ontario Standard Lease Guide” from landlord
Ensure both parties sign and initial each page of the lease
Keep a copy of the signed lease for your records and ask for an updated digital version. If changes are needed, request amendments in writing and have both parties sign them.
Complete move-in condition documentation
Use a standard move-in inspection checklist (from LTB or other)
Take photos/videos of each room including appliances and damage
Have both tenant and landlord sign and date the inspection report
Take dated photos or video of each room and have the landlord sign the inspection report. Save copies in both digital and paper form to document move-in condition and avoids later disputes.
Rent, Deposits & Utilities
Ask if e-transfer, post-dated cheques, or online portals are used
Receive written receipts or monthly payment history
Pay and document lawful rent deposit (maximum one month's rent)
Ensure it's applied to last month's rent, not damage
Get a receipt for the rent deposit
Maintain a simple rent ledger and save all receipts and confirmations; if you paid by e-transfer or online portal, keep transfer records and screenshots as proof of timing.
Clarify responsibility for utilities
Determine who pays for electricity, gas, water, internet, and cable
Transfer or set up utility accounts before move-in date
Unit Condition & Safety
Walls, ceilings, floors, baseboards, trim
Inspect for cracks, stains, mold, holes, flaking paint
Doors and windows
Test that they open/close smoothly and lock securely
Check condition of weather seals and screens
Smoke/CO detectors & fire safety
Ensure working smoke alarm in every unit area and CO detector near bedrooms (if fuel appliances)
Know emergency exits and fire escape routes
Know your building's evacuation routes and know where to meet outside. If routes or alarms are missing or not working, report in writing and request prompt maintenance.
Appliances and fixtures
Test all kitchen appliances, washer/dryer, and bathroom fans
Test lights, switches, and outlets in each room
Plumbing, heating, and HVAC
Run water in all taps; check for hot water and pressure
Flush all toilets, check for leaks under sinks
Test heating/cooling systems for functionality
Move-In Logistics
Receive all keys, fobs, remotes, and building access instructions
Arrange elevator booking and moving times (if required)
Set up Canada Post mail forwarding and update address with banks, employers, etc.
Final Tenant Responsibilities
Understand Ontario tenant rights under the Residential Tenancies Act
Know how to contact your landlord or superintendent
Know how to submit maintenance requests in writing
Keep copies of your lease, receipts, and inspection forms
