Moving into a new rental home in Ontario is exciting, but there are important steps every tenant should follow to protect their rights and start off on the right foot. With Ontario’s Residential Tenancies Act, 2006 setting the rules for both landlords and tenants1, understanding your responsibilities can make your move smoother and help you avoid common issues.
Before You Move In: Agreements and Deposits
Before taking possession, ensure the following is complete:
- Sign a written lease agreement: In Ontario, most rentals require the standard lease form. This should outline the rent, amenities, and any specific rules.
- Pay only legal deposits: By law, your landlord can only ask for a rent deposit (up to one month’s rent) and, if agreed, a key deposit. Damage deposits are not allowed (except for partial condos under condo rules). Learn what’s legal in Understanding Rental Deposits: What Tenants Need to Know.
- Receive landlord’s contact information: Your lease should include your landlord’s name, address, and a way to reach them for repairs or emergencies.
Initial Rental Inspection: Protect Your Deposit
Before moving in your belongings, walk through the property with the landlord or their agent and document any existing damage or cleanliness issues. Take clear photos and note details for your records.
Read more: Guide to the Initial Rental Property Inspection for Tenants.
What to Document
- Walls, floors, ceilings for marks, dents, or stains
- Appliances – check that everything works
- Bath fixtures, toilets, and plumbing
- Windows, doors, locks
- Smoke and carbon monoxide detectors
Insist on a move-in inspection report, signed by both parties. If your landlord doesn’t provide one, create your own and send them a copy by email or registered mail for your protection.
Key Forms and What They Mean for Tenants
The Ontario government provides forms for key parts of the rental process. Here are the most relevant for a move-in:
- Ontario Standard Lease (Form 2229E): Required for most rentals, this outlines the basic terms. If your landlord doesn’t provide it, you can request one. See the official lease form here.
- Rent Receipt: Tenants have the right to request a free rent receipt, even if they pay electronically. Request it in writing if you don’t receive one automatically. More about receipts (Section 109)
Keep all documents in a safe place throughout your tenancy.
Essential Safety and Health Before Settling In
Your new home must meet basic legal standards for safety and habitability under Ontario law. Before you move in fully, check the following:
- Working smoke and carbon monoxide detectors (required by law)
- Secure locks on doors and accessible windows
- No visible mold, infestations, or leaks
Understand your protections: Health and Safety Issues Every Tenant Should Know When Renting.
Tip: If you find major issues, contact your landlord in writing immediately and keep a record. This helps if you need to file a maintenance or repair request later.
Utilities, Services, and Move-In Tasks
- Set up any utilities you’re responsible to pay (hydro, gas, water, internet). Confirm who handles each utility with your landlord.
- Arrange renters insurance – highly recommended to protect your belongings, though not legally required in Ontario.
- Update your address with banks, employer, Ontario Health Card/ServiceOntario, etc.
Planning these steps helps you avoid disruptions and settle in comfortably.
Know Your Tenant Rights in Ontario
Every renter in Ontario has legal protections. To find out more about what you’re entitled to, visit Tenant Rights in Ontario. For the latest listings and support in finding your ideal home, Explore Houseme for nationwide rental listings.
After Move-In: Next Steps and Ongoing Responsibilities
- Report any repair needs promptly and in writing
- Pay your rent in full, on time—late payments can affect your rights
- Keep a record of all correspondence with your landlord
For more practical tips, see Essential Tips for Tenants When Moving Into a New Rental Home.
Frequently Asked Questions
- What deposit can my landlord ask for in Ontario?
Only a rent deposit (usually the last month’s rent) and a refundable key deposit are allowed. Damage or pet deposits are not legal except for certain condos. - Should I get a copy of the lease and inspection report?
Yes—always ask for a signed copy of your lease and any move-in inspection form. Keep these for your records. - What do I do if my new rental has safety or maintenance problems?
Notify the landlord in writing and keep records. If unresolved, you may contact the Landlord and Tenant Board for help. - Can my landlord enter my rental unit after I move in?
Landlords must give at least 24 hours’ written notice, except during emergencies. - Is renters insurance required?
It’s strongly recommended—even if not required by law—to protect your belongings.
Key Takeaways for a Smooth Move-In
- Start with a signed lease and correct deposits only
- Do a detailed move-in inspection and keep records
- Know your maintenance and safety rights as a tenant
Moving in carefully gives you peace of mind throughout your stay.
Need Help? Resources for Tenants
- Landlord and Tenant Board (LTB) Ontario – Handles applications and disputes, including maintenance and tenant rights
- Ontario Ministry of Municipal Affairs and Housing: Renting in Ontario – Guides and forms for tenants
- Tenant advocacy groups: Local legal clinics (Legal Aid Ontario) offer free tenant advice and support
- 24/7 rental assistance: Contact 211 Ontario for housing help and referrals
- See Ontario’s Residential Tenancies Act, 2006
