Navigating a dispute with your landlord in Alberta often means presenting evidence at a Landlord and Tenant Board (LTB) hearing. Understanding how to correctly file your evidence is key to having your concerns properly considered. This guide explains the process, provides practical examples, and connects you with resources so you can confidently submit the paperwork needed for your case.

Understanding the Dispute Resolution Service in Alberta

In Alberta, residential tenancy disputes are handled by the Residential Tenancy Dispute Resolution Service (RTDRS), not an LTB as in some other provinces. The RTDRS offers tenants and landlords a faster and more accessible alternative to court for resolving disagreements, such as eviction notices, rent increases, or repairs.

The main law governing tenancies in Alberta is the Residential Tenancies Act.^[1]

What Is Evidence, and Why Does It Matter?

Evidence includes anything that supports your side of the dispute—for example, texts or emails with your landlord, rent payment receipts, photographs of property issues, or repair requests. Submitting clear evidence helps the RTDRS officer make a fair decision.

Common Documents and Evidence Types

• Signed lease agreements and amendments
• Receipts or proof of rent payments
• Maintenance or repair requests and responses
• Photos or videos showing damage or repairs needed
• Communication records (texts, emails)
• Notices of rent increase, eviction, or other landlord actions

How to File Evidence with RTDRS: Step-by-Step

Presenting your case starts with assembling and submitting evidence before your hearing. Below are the key steps and what tenants in Alberta should know.

Step 1: Prepare Your Evidence

• Collect all supporting documents and organize them by date and topic.
• Make clear copies (digital scans or printouts) for the tribunal, your landlord, and your own records.

Step 2: Complete the Required Forms

• Applicant Evidence Form
  Applicant Evidence Form (no formal number)—tenants use this to submit supporting documents for their application or response at an RTDRS hearing. For example, if you’re contesting an eviction, include all correspondence and notices related to the termination.
• Application for Hearing
  Application for Hearing—used to start a tenancy dispute process. This form begins the official process and is required before you file evidence. Follow the included checklist on the form for your type of dispute (e.g., maintenance, termination, or deposit disputes).

Step 3: Submit Your Evidence

• You must submit your evidence by the deadline given in your Notice of Hearing—usually at least five days before the hearing date.
• Send your evidence package to the RTDRS office (in person, by mail, or by uploading through RTDRS e-filing if available).
• Provide a copy to your landlord—this is called "service." You must formally let your landlord know what evidence you plan to present. See the RTDRS guide on serving documents.

Tip: Always keep records of when and how you served documents. This can protect you if there’s a dispute over whether notice was properly given.

Step 4: Attend Your Hearing and Present Your Evidence

• Bring or refer to your copies of evidence on the day of the hearing.
• Be ready to explain what each piece shows and why it’s relevant to your case.

Practical Examples

For instance, if your landlord is withholding your security deposit after moving out, you can submit move-out inspection photos, receipts for any repairs you completed, and the final correspondence between you and your landlord. These may help demonstrate that deductions were not justified.

If you have questions about security deposits and their return, see Understanding Rental Deposits: What Tenants Need to Know.

Related Information for Alberta Renters

If you need a refresher on your general rights or processes after you've signed a lease, helpful information can be found in What Tenants Need to Know After Signing the Rental Agreement.

To see an overview of Alberta renter and landlord rules, refer to Tenant Rights and Landlord Rights in Alberta.

Looking for a new place to live? Find rental homes across Canada on Houseme.

FAQ: Filing Evidence for Tenancy Disputes in Alberta

1. What evidence should I submit for a rent dispute?
   Include your lease, proof of rent payments (e.g., bank statements, e-transfers), written requests to the landlord, and any notices regarding rent increases or unpaid rent.
2. When do I need to serve my landlord with the evidence?
   At least five days before the hearing, unless the RTDRS directs otherwise. You should provide proof of service to avoid delays.
3. Can I submit digital files as evidence?
   Yes, the RTDRS allows submission of evidence in digital formats (PDF, images), especially if using their e-filing system.
4. What happens if I forget to submit evidence on time?
   Late evidence may be excluded, so always meet deadlines. If you have exceptional circumstances, notify RTDRS staff as early as possible.
5. Is there a limit to how much evidence I can provide?
   There is no formal maximum, but keep your evidence clear and relevant. Overloading with unnecessary paperwork can hurt your case.

Key Takeaways for Tenants

• Organize and submit all your evidence by the deadline stated in your Notice of Hearing.
• Use the correct RTDRS forms and provide copies to your landlord before the hearing.
• Keep clear records of all interactions and service of documents—these are your best proof in a dispute.

Timely and complete evidence submission is a tenant's best tool for being heard at a tenancy hearing in Alberta.

Need Help? Resources for Tenants

• Residential Tenancy Dispute Resolution Service (RTDRS)
• Alberta Government: Information for Tenants
• Centre for Public Legal Education Alberta (CPLEA) – Tenancy Resources
• Local tenant advocacy services and legal clinics (see municipal websites for listings)

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1. Alberta Residential Tenancies Act
2. Residential Tenancy Dispute Resolution Service – Alberta Government
3. RTDRS Applicant Evidence Form (PDF)
4. Application for Hearing Form (PDF)
5. RTDRS: How to Serve Documents

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