Condition Inspection Report Forms

Renters in Yukon benefit from completing a condition inspection report when moving in or moving out to protect their security deposit and to document the units condition. This guide explains what inspection forms record, when to use them, how to take clear photos and notes, and where to send completed reports if problems arise. It offers practical examples for both move-in and move-out checks, tips for communicating with landlords, and steps you can take if a dispute about deductions or repairs occurs. Throughout the article youll find links to official Yukon forms and the territorial office that handles tenancy disputes, plus quick actions tenants can follow to preserve evidence and meet deadlines.

What a condition inspection report records

A condition inspection report lists the state of rooms, fixtures and appliances at move-in and move-out so both tenant and landlord have a written record. Common entries include flooring condition, wall marks, appliance function, plumbing, heating, and presence of pests. When you note each item, include short, factual descriptions, date-stamped photos and a signature line. Keep a copy for your records and provide the landlord with a signed copy within any timelines set by your lease or Yukon rules^[1].

When to use each form

Use a move-in inspection form on the day you receive keys and complete a move-out form on or before the last day of your tenancy. If the lease or the Residential Landlord and Tenant Act requires specific timelines, follow those timelines and provide copies to your landlord and to the tenancy office as needed^[1]. If you expect to dispute deductions, file detailed records promptly and keep originals of receipts for repairs you paid for.

Practical example

If you discover a cracked window during move-in, record "crack in living room window, approx. 6 cm, glass intact, draft present," take photos, and sign the form. If the landlord later claims the crack was your responsibility, your dated photos and signed report support your case.

How to fill a condition inspection form

1. Gather a printed form, a camera or phone, and a notepad.
2. Walk through each room, note wear, stains, or damage, and take at least two photos per item.
3. Describe each item briefly and objectively; avoid opinions like "dirty" without detail.
4. Sign and date the form and ask the landlord to sign; keep a copy for yourself.

Submitting the form and next steps

After completing the form, deliver a copy to your landlord and retain your copy. If the landlord refuses to sign, keep your completed copy, send a dated delivery note or email, and consider filing it with the Residential Tenancies Office if a dispute develops^[2]. When possible, reference specific clauses in your rental agreement about inspections and deposits and include your photos as evidence.

Common questions tenants ask

Who holds the official copy of the move-in inspection?

The tenant should keep at least one signed copy; the landlord should also hold a copy. If the landlord does not sign, keep your completed, dated copy and proof of delivery.

Can a landlord deduct for damage found at move-out?

Yes, but the landlord must show the damage and the cost to repair it. Your dated move-in report and photos can challenge unfair deductions.

What if the landlord wont return my deposit?

If you cannot resolve the issue by communication, you can file a dispute with the Yukon office that handles residential tenancy matters; include your inspection forms, photos, receipts, and correspondence.

How-To

1. Obtain the official condition inspection form from the Yukon tenancy forms page or request one from your landlord.
2. Complete a detailed move-in inspection on the day you receive keys: fill fields, sign, and photograph each noted item.
3. Provide the landlord with a signed copy and keep your copy; if possible, email a scanned version for time-stamped proof.
4. On move-out, repeat the inspection and compare entries; note any new damage and collect repair receipts if you pay for fixes.
5. If a dispute remains, file with the Residential Tenancies Office including your inspection reports, photos and receipts.

Key Takeaways

• Complete and sign move-in and move-out inspection reports to protect your deposit.
• Take dated photos and keep copies of all documents and receipts.
• Submit forms and evidence promptly if you need to file a dispute with the territorial office.

Help and Support / Resources

• Residential Tenancies Office, Government of Yukon
• Residential Landlord and Tenant Act (Yukon)
• Guide to the Initial Rental Property Inspection for Tenants

1. [1] Residential Landlord and Tenant Act (Yukon)
2. [2] Residential Tenancies Office, Government of Yukon