When you rent a furnished unit in Saskatchewan, documenting inventory and following move-out rules can determine whether you get your deposit back. This guide explains what tenants should record at move-in, how to handle repairs, how inspections work, and which official forms and deadlines matter. It covers tenant rights and landlord responsibilities in plain language so renters can make informed choices, avoid deposit disputes, and prepare for final inspections. Examples show how to note damaged items, photograph furniture, and request repairs. Read on for step-by-step advice, timelines, and links to Saskatchewan's official tenancy resources so you can protect your home and your money.
Before you move in
At move-in, ask your landlord for any existing inventory list and compare it to what you find in the unit. If there is no list, create one immediately: note each piece of furniture, any stains or damage, appliance condition, and the state of flooring and walls. Use time-stamped photos and short video clips to show current condition. If the landlord performs an initial inspection, attend it or ask for a copy of the inspection report. For guidance on preparing for that inspection, see the Guide to the Initial Rental Property Inspection for Tenants. [1]
Inventory checklist for furnished rentals
- Record each item (sofa, bed, table), noting marks, tears, or stains and the approximate age.
- Photograph serial numbers, model plates, and any visible damage from multiple angles.
- Test appliances, heating and plumbing; write down if anything is not working or is intermittent.
- Keep copies of the signed rental agreement, inventory list, and any emailed messages about condition.
- Save receipts for any landlord-approved repairs or replacements you pay for during the tenancy.
Move-out process and timelines
When you plan to leave, check your lease for required notice periods and follow the procedure to end the tenancy. Give written notice as required, clean the unit, return keys on the agreed date, and be ready to attend the final inspection. If possible, schedule the final inspection with the landlord so you can point out pre-existing issues recorded at move-in. Landlords must provide an itemized statement if they intend to deduct from a deposit; keep copies of all correspondence and records. If you need a checklist for final inspection tasks, see The Final Inspection: What Tenants Need to Know Before Moving Out.
Official forms and where to get them
The Office of Residential Tenancies (ORT) handles residential tenancy issues in Saskatchewan and publishes guidance and forms for tenants and landlords. [2]
- Condition inspection form (move-in/move-out): used to record the state of a furnished unit at move-in and again at move-out; keep one copy and ask the landlord to sign it. Example: note a torn sofa cover at move-in and photograph it to avoid being charged later. [3]
- Notice to End Tenancy: use this when you want to terminate the lease; deliver according to the method in your agreement and keep proof of delivery. Example: deliver written notice by email if the agreement allows and save the sent message and read receipt.
- Deposit return / itemized deduction statement: if the landlord deducts from a deposit, they should provide an itemized statement showing costs and receipts. Example: if a carpet cleaning charge appears, ask for the invoice that supports the cost.
Final inspection and deposits
At the final inspection, compare the current condition to your move-in documentation. If the landlord proposes deductions, ask for receipts and a written explanation. If you disagree, you can try to resolve it directly, request mediation through ORT resources, or file a formal claim. Keep communication polite and evidence-focused: dates, photos, messages, and receipts strengthen your case.
FAQ
- Does a landlord have to provide an inventory for a furnished rental?
- Landlords should provide an inventory if they offer the unit furnished, but tenants should always create their own move-in record and take photos if no inventory is provided.
- What if the landlord keeps my deposit for damages I didn’t cause?
- Request an itemized statement and receipts; if the response is unsatisfactory, use ORT guidance and complaint procedures to seek a resolution with your documented evidence.
- Can I be charged for normal wear and tear on furniture?
- Normal wear and tear is generally not deductible from a deposit; deductions should reflect repair or replacement beyond ordinary use and must be supported by receipts.
How-To
- Document the condition of every furnished item before you move out by using your move-in photos and notes.
- Report any agreed repairs in writing to the landlord and keep copies of repair receipts or confirmations.
- Attend the final inspection with your documentation and ask for a signed inspection record or email confirmation.
- Ask for an itemized deduction statement if the landlord withholds deposit funds, and request supporting invoices.
- If you cannot resolve the dispute, follow ORT procedures for mediation or filing a claim using the official resources listed below.
Help and Support / Resources
- Office of Residential Tenancies - Saskatchewan
- Saskatchewan renting: rights, responsibilities and forms
- Saskatchewan official rental forms
