Essential Documentation for Move-In and Move-Out in Saskatchewan

When moving into or out of a rental in Saskatchewan, the right documentation can help safeguard your rights, protect your deposit, and ensure a smooth transition. Whether you're a first-time tenant or experienced with rental housing, understanding what to document is essential for avoiding future disputes with your landlord. This guide explains the most important steps and paperwork to complete during both move-in and move-out, referring to Saskatchewan law and official resources.

Why Documentation Matters for Tenants

Documenting the state of your rental unit at the beginning and end of your tenancy is crucial. It creates a record in case there's disagreement over damages, cleaning, or return of your security deposit. Proper records are also important if accessibility, discrimination, or health and safety issues arise during your tenancy.

Key Steps for Move-In Documentation

Upon moving in, always:

• Complete a detailed move-in inspection with your landlord present.
• Take clear, date-stamped photos or videos of every room, focusing on any pre-existing damage or issues.
• Request and retain a copy of any inspection or condition reports.
• Note repairs or accessibility accommodations required for your needs.
• Store all communication with your landlord in writing, if possible.

In Saskatchewan, landlords are legally required to complete a written inspection both at move-in and move-out. Use this opportunity to thoroughly check:

• Walls, floors, and ceilings
• Windows, doors, and locks
• Kitchen appliances and cabinets
• Bathrooms, fixtures, and plumbing
• Smoke alarms and carbon monoxide detectors
• Accessibility features, if applicable

For a detailed overview, see the Guide to the Initial Rental Property Inspection for Tenants.

Important Forms and Official Inspections

In Saskatchewan, both landlords and tenants should use the Move-In/Move-Out Inspection Report as required by The Residential Tenancies Act, 2006.

• Form Name: Move-In/Move-Out Inspection Report (available from the Office of Residential Tenancies)
• When & How Used: This inspection must be completed at move-in (prior to occupying the unit) and again at move-out (when vacating the unit). Both parties should sign and retain a copy. If your landlord does not offer an inspection, you may still document everything independently.
• Where to find it: Official tenancy forms from Saskatchewan Government

Best Practices for Move-Out Documentation

As your lease ends, it's vital to repeat the documentation process:

• Arrange a move-out inspection with your landlord and use the official report form.
• Take updated photos/videos that clearly show the unit's condition.
• Keep all final communication (email/text/letters) with your landlord regarding cleaning, repairs, or returning your security deposit.
• Document any repairs or cleaning you've completed yourself.

This careful approach is essential for securing your deposit refund. For tips on exiting a rental smoothly, review Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit and for the inspection process itself, see The Final Inspection: What Tenants Need to Know Before Moving Out.

Getting Your Deposit Returned

If all is in order, your landlord must return your security deposit with interest, less any lawful deductions, within seven business days of move-out. Detailed records are key to resolving any deposit disputes. See How to Get Your Security Deposit Back with Interest When Moving Out for more information.

What Does the Law Say?

The Residential Tenancies Act, 2006 of Saskatchewan requires landlords to use a standard inspection report form and gives tenants the right to be present at both inspections¹. If you are denied an inspection or face accessibility issues, contact the Office of Residential Tenancies (ORT): Saskatchewan Office of Residential Tenancies.

Accessibility and Discrimination Concerns

If you require accommodations for a disability or encounter discrimination at move-in/out, document all requests and communications about accessibility features or modifications. This may be important evidence for the Human Rights Commission if issues arise.

For more on Saskatchewan tenant rights (including accessibility and discrimination protections), visit Tenant Rights and Landlord Rights in Saskatchewan.

To find more tips for tenants—such as moving checklists, inspection processes, and transition resources—see Essential Tips for Tenants When Moving Into a New Rental Home.

Ready to look for your next rental? Explore Houseme for nationwide rental listings to make your next move even easier.

Frequently Asked Questions

1. Do I have to attend the move-in and move-out inspections?
   While it's not mandatory to attend, it is strongly recommended. If you are not present and disagree with your landlord's report, having your own documentation (photos, videos, notes) will help if a dispute arises.
2. What if my landlord refuses to provide an inspection report?
   If a landlord does not complete the required reports, you should document the unit yourself and file a complaint with the Office of Residential Tenancies. Provide your dated evidence to support any claim.
3. How do I protect myself against discrimination or accessibility issues?
   Document any accommodation requests and your landlord’s responses. Reach out to the Saskatchewan Human Rights Commission if you experience discrimination based on disability or other protected grounds.
4. Are damage deposits always refundable?
   Yes, deposits are refundable if there is no damage beyond normal wear and tear, and all rent is paid. Proper documentation helps ensure your deposit is returned in full.
5. What should I do if repairs or cleaning are needed at move-out?
   Complete necessary repairs or cleaning, keep receipts, and provide proof to the landlord during the final inspection to avoid unnecessary deductions from your deposit.

Need Help? Resources for Tenants

• Office of Residential Tenancies (ORT): Handles all tenancy disputes and inspection requirements in Saskatchewan.
• Saskatchewan Human Rights Commission: Support for discrimination or accessibility concerns.
• Saskatchewan Renters' Rights: Advocacy and information for tenants statewide.

---

1. The Residential Tenancies Act, 2006 (Saskatchewan) – Full Legislation Text
2. Office of Residential Tenancies (Saskatchewan) – Official Tribunal Website
3. Saskatchewan Rental Forms – Government Forms Portal

Categories

Tenant Rights & Responsibilities Rent & Deposits Leases & Agreements Moving In / Out Maintenance & Repairs Evictions Roommates & Shared Housing Discrimination & Accessibility Utilities & Services Affordable Housing & Subsidies Dispute Resolution & LTB Safety & Security Privacy & Entry by Landlord Special Tenancy Situations Tenant Insurance & Liability Post-Eviction Resources Landlord Compliance & Penalties Legal Precedents & Case Summaries Mental Health & Tenancy