What to Document for Your Move In or Move Out in PEI

Moving in or out of a rental property in Prince Edward Island (PEI) is an important process that can affect your rights, your deposit, and your peace of mind. Knowing what to document protects you from disputes and ensures a smooth transition—especially in situations involving accessibility, required repairs, or allegations about discrimination. This guide explains what to record, which forms you need, the official process, and where to get help. All advice is based on the Rental of Residential Property Act (PEI) and official sources as of 2024.

Why Documentation Matters When Moving In or Out

Proper documentation is essential for both tenants and landlords. It helps demonstrate the condition of the unit, clarifies responsibilities, and can be vital during disputes about your damage deposit, repairs, or issues of discrimination and accessibility. In Prince Edward Island, tenants have specific rights and protections—knowing how to record your move can help uphold them.

If you're new to renting, see Tenant Rights and Landlord Rights in Prince Edward Island for an overview of the rules in your province.

What to Document During Move-In

Before you unpack, take the time to carefully document the rental's condition and accessibility:

• Photos and Videos: Take dated photos and short videos of every room, appliance, fixture, and accessible feature. Pay close attention to any damage, wear, required accessibility features (like ramps), and windows or doors.
• Written Checklist: Make a written list of all pre-existing issues—scratches, broken outlets, leaks, missing screens, etc. Note if promised accessibility improvements are present or lacking. Both parties should initial or sign the list.
• Cleanliness and Safety: Document smoke alarms, carbon monoxide detectors, and cleanliness. List any hazards or safety issues.
• Keys and Entry Devices: Record the number and type of keys or fobs provided.
• Appliances and Fixtures: Note the condition and working order of all appliances and accessible bathroom/kitchen features.

Conducting an Initial Inspection

In PEI, both tenants and landlords are encouraged to do a joint initial inspection and create a written record. Some landlords may provide a move-in condition report, but you should create your own if one is not offered. For a more detailed guide, see Guide to the Initial Rental Property Inspection for Tenants.

Important Forms for Tenants in PEI

While PEI does not require standardized move-in or move-out inspection forms, there are a few official resources and forms you should know:

• Condition Report (Optional): You can create or request a detailed condition report. If there's a dispute, these notes and photos will support your case for the deposit or against damages.
• Form 6 - Application by Tenant: If your landlord refuses to address accessibility issues or other discriminatory practices, you can use Form 6 to apply for a hearing at the Rental Property Appeals Board. For example, if a promised ramp or accessible entrance was not provided, attach your dated documentation with the form. Completed forms must be submitted along with evidence (photos, written requests).

The Rental Property Appeals Board of PEI is the official tribunal handling all residential tenancy matters in the province.

What to Document When Moving Out

When you prepare to leave, a final inspection is essential for protecting your deposit and avoiding disputes:

• Date-Stamped Photos and Videos: Re-photograph each area, comparing them to your move-in documentation.
• Final Walk-Through Checklist: List any changes, new issues, or repairs completed during your tenancy. Have your landlord sign if possible.
• Return of Keys: Record the date you return all keys or entry devices.

Proper documentation can help you get your deposit back. For more exit strategies and advice, see Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit.

Special Considerations: Accessibility and Discrimination

If you requested accessibility accommodations, document your communication (emails, letters) and whether reasonable steps were taken by the landlord. Under the Rental of Residential Property Act (PEI), tenants cannot be discriminated against based on disability or other protected grounds. Report and keep all evidence of any discriminatory practices—whether at move-in, during your tenancy, or when moving out.

Protecting Your Deposit

Security deposits can only be withheld for unpaid rent or damages beyond normal wear and tear. Documenting the condition of your apartment when you move in and out will help you prove your case if there’s any disagreement. For a comprehensive overview, check Understanding Rental Deposits: What Tenants Need to Know.

Find rental homes across Canada on Houseme to search for accessible, pet-friendly, or affordable options when you're ready for your next move.

FAQ: PEI Move-In/Move-Out Documentation

1. What should I do if my landlord won't do a move-in inspection with me?
   If the landlord refuses, complete your own inspection (photos, checklist) and send them a copy by email or registered mail for your records.
2. Can I use photos on my phone as official evidence?
   Yes, provided they are time-stamped and clearly show each issue or the condition of the rental. Save backups to a secure location.
3. What if accessibility features promised in my lease are not provided?
   Document the missing features, communicate in writing to your landlord, and if unresolved, use Form 6 to apply to the Rental Property Appeals Board with your evidence.
4. Do I need an official form for move-in/out inspections in PEI?
   No specific form is required by law, but detailed written and photographic records are recommended.

Conclusion: Key Takeaways for PEI Tenants

• Document everything at move-in and move-out—including photos, checklists, and communications.
• Use Form 6 to report discrimination or accessibility issues to the Rental Property Appeals Board.
• Good documentation is the best way to protect your deposit and resolve disputes fairly.

Just a little extra effort when you move can protect your rights and save you stress in the future.

Need Help? Resources for Tenants

• Rental Property Appeals Board of PEI – File applications, find tenant forms, and get official guidance.
• PEI Government Housing Services – Resources for affordable and accessible housing.
• Community Legal Information PEI – Free advice and support for tenants dealing with rental disputes, discrimination, or accessibility concerns.
• Tenant Rights and Landlord Rights in Prince Edward Island – Learn your basic rights under PEI law.

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1. Rental of Residential Property Act (PEI)
2. Rental Property Appeals Board of PEI – Tenant Forms
3. Form 6: Application by Tenant

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