Tenant Move-In Checklist: What to Know in Northwest Territories

Moving into a new rental home in the Northwest Territories is an exciting step, but it can also bring questions and stress for tenants. Knowing what to expect and how to protect your rights before, during, and after move-in is key to starting your tenancy on the right foot. This guide offers a straightforward checklist for tenants preparing to move in, based on official Northwest Territories laws and resources.

Before You Move In: Reviewing Paperwork and Agreements

Get organized before moving in by reviewing the key documents you’ll need:

• Rental Agreement: Carefully read and understand your tenancy agreement. Ensure important details—such as rent, included utilities, and rules—are written down and match what your landlord discussed.
• Rental Deposits: In the Northwest Territories, your landlord may require a security deposit. Make sure you receive a receipt stating the amount paid, date, and your name. Learn more about your rights and deposit rules by visiting Understanding Rental Deposits: What Tenants Need to Know.
• Tenant Insurance: While not required by law, insurance can help protect your belongings and liability. Some landlords require proof of coverage before moving in.

If you’re unsure about your rights or the legalities of your lease, review Tenant Rights and Landlord Rights in Northwest Territories for up-to-date information.

Move-In Inspection: Documenting the Property’s Condition

Conducting a move-in inspection is crucial for protecting your deposit and resolving any issues later on. In the Northwest Territories, landlords are required by the Residential Tenancies Act (NWT) to complete an inspection report with tenants at the start and end of the tenancy.^[1]

• Inspect walls, floors, appliances, windows, doors, plumbing, and locks for any damage or wear.
• Take clear, date-stamped photos or videos of each room and make notes on the official inspection report.
• Ensure both you and your landlord sign the inspection report. Each party should keep a copy.

For a more detailed walkthrough of this process, see Guide to the Initial Rental Property Inspection for Tenants.

Required Form: Move-In/Move-Out Condition Inspection Report

• Form Name: Condition Inspection Report
• When to Use: At the start (move-in) and end (move-out) of your lease
• How to Use: Complete the inspection with your landlord, noting any pre-existing damage. Both must sign the form.
• Official Form & Source: Download from NWT Department of Justice Forms page

Health, Safety, and Maintenance Considerations

Your rental unit should meet basic health and safety standards. Check for any signs of pests, mould, or malfunctioning fire alarms. Report these issues immediately to your landlord to ensure they are addressed before or shortly after you move in. For more about your health and safety rights, see Health and Safety Issues Every Tenant Should Know When Renting.

Setting Up Utilities and Essential Services

Confirm with your landlord which utilities (heat, electricity, water, internet) are included in your rent and which you must set up yourself. Contact utility companies ahead of time to ensure a smooth transition.

Getting Settled: Important Next Steps

After moving in, save all your rental-related documents and receipts in one secure place. Create a list of emergency contacts, including your landlord and local NWT authorities. Complete tasks like updating your address, checking mail delivery, and registering your vehicle (if needed).

Where to Get Help: The Rental Office and Legislation

The Residential Tenancies Office (RTO) - Government of Northwest Territories handles all landlord-tenant matters in the territory, including disputes and questions about the tenancy laws.

The primary legislation governing rentals is the Residential Tenancies Act (NWT).^[1]

FAQ: Tenant Move-In in Northwest Territories

1. Do I always have to pay a security deposit before moving in?
   Landlords in the Northwest Territories can require a security deposit, but it cannot exceed one month's rent. Make sure you receive a receipt for any deposit you pay.
2. What if my rental unit is not clean or has damage at move-in?
   Document the issues on the Condition Inspection Report, take photos as proof, and notify your landlord in writing as soon as possible.
3. Are move-in inspections mandatory in the Northwest Territories?
   Yes. A move-in inspection, with an official inspection form, must be completed with your landlord present according to the Residential Tenancies Act.
4. Who do I contact if I need help resolving an issue with my landlord?
   You can contact the Residential Tenancies Office for support or to file a dispute.
5. Where can I find rental listings in the Northwest Territories?
   Find rental homes across Canada on Houseme to explore available listings in your area and across the country easily.

Key Takeaways for Tenants

• Protect yourself by completing a move-in inspection and retaining all rental documentation
• Know your rights by reviewing relevant NWT forms and legislation
• Get help from the Residential Tenancies Office if you encounter any issues

Following these steps will help you start your tenancy with confidence and avoid common pitfalls down the road.

Need Help? Resources for Tenants

• Residential Tenancies Office – Government of Northwest Territories
• Official NWT Tenancy Forms (Condition Inspection, Notice to Terminate, etc.)
• Government of Northwest Territories Main Site
• Browse apartments for rent in Canada on Houseme - your rental solution in Canada
• Tenant Rights and Landlord Rights in Northwest Territories – Know more about your legal protections

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1. See: Residential Tenancies Act (NWT) for official rules on inspections, deposits, and tenant/landlord duties.

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