Should You Sign a Walkthrough Form When Moving In NT?

Moving into a new rental home in the Northwest Territories is an exciting step, but it also comes with important responsibilities. One of the key things tenants often ask is whether they should sign a walkthrough inspection form when they move in. This article explains why signing this form matters, how it protects both you and your landlord, and how to use official resources in the Northwest Territories to make your move-in experience smoother.

What Is a Walkthrough (Move-In Inspection) Form?

A walkthrough, or move-in inspection, form is a written record describing the condition of your rental unit when you start your tenancy. This form can help prevent disputes about damage or cleanliness at the end of your lease.

• The inspection should happen with both tenant and landlord present.
• It's an opportunity to note any existing damage, repairs needed, or concerns about cleanliness or safety.
• Both parties usually sign and keep a copy for their records.

Is Signing the Walkthrough Form Required in the Northwest Territories?

In the Northwest Territories, landlords are required by the Residential Tenancies Act to complete move-in and move-out inspections, but tenants are not legally required to sign the form. However, signing creates a clear, mutual record and helps avoid future disagreements—especially when it comes to your security deposit.

Why Is the Inspection Form Important for Tenants?

Signing a walkthrough form protects your interests in several ways:

• It documents the starting condition of your unit. If there are any disputes about damage later, you have proof of what was already there.
• It's vital for the return of your security deposit. Landlords typically compare the move-in and move-out forms to determine if any deductions are valid.

How to Complete a Move-In Inspection in the NWT

The Residential Tenancies Office provides an official Move-In/Move-Out Condition Inspection Report. Using the official form ensures all requirements under the Residential Tenancies Act are met.

• Form Name: Move-In/Move-Out Condition Inspection Report
• Where to Find: Official NWT Condition Inspection Report (PDF)
• When to Use: At the start and end of your tenancy
• How to Use:
  • Arrange a time for the inspection with your landlord.
  • Walk through each room together, noting and photographing any issues.
  • Record all findings clearly on the form.
  • Both parties sign and date the form; keep copies.

If your landlord does not provide the official form, you can download and bring it yourself to ensure everything is properly recorded.

Common Move-In Issues and Tenant Tips

Sometimes, tenants worry about cleanliness, repairs, or health and safety when moving in. Your inspection is the best time to address these issues. If you notice any problems—such as pests, mold, or damaged fixtures—put them on the form and ask your landlord for a repair plan.

For a deeper dive on move-in strategies, check out Essential Tips for Tenants When Moving Into a New Rental Home. For an even more detailed walkthrough, see the Guide to the Initial Rental Property Inspection for Tenants.

For broader information about your rights and responsibilities in the region, visit Tenant Rights and Landlord Rights in Northwest Territories.

Ready to look for your next home? Browse apartments for rent in Canada anytime to find your perfect match.

FAQs: Walkthrough Forms for NWT Tenants

1. Do I have to sign the move-in inspection form in the Northwest Territories?
   No, signing is not legally required, but it strongly protects your rights and helps avoid disputes over damages or deposit deductions.
2. What happens if the landlord won’t do an inspection with me?
   You should still document the condition yourself, fill out the official form, take photos, and send copies to your landlord by email or registered mail.
3. How can I get my security deposit back?
   The landlord will compare your move-in and move-out inspection forms. Keeping a clear, signed record increases your chance of a full refund.
4. What if I discover damage after moving in?
   Notify your landlord immediately in writing. You can amend the inspection report together if necessary.
5. Where can I find help if there is a dispute?
   Contact the Residential Tenancies Office for mediation or to start a formal dispute process.

Key Takeaways for Tenants

• A move-in inspection protects your deposit and your rights—always complete and keep a copy of the official form.
• Signing isn’t mandatory but is strongly recommended for both parties.
• If you have issues, reach out early for help or mediation from the Residential Tenancies Office.

Taking these steps can help you move in with peace of mind and confidence.

Need Help? Resources for Tenants

• Northwest Territories Residential Tenancies Office: Rental Office Website | Phone: 867-767-9252 Ext. 82180
• Find the official move-in inspection form: RT-ofc-001 Condition Inspection Report (PDF)
• Tenant advocacy and information: Territorial Tenants’ Association (TNO)

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1. Residential Tenancies Act (NWT) – Rental Office
2. NWT Move-In/Move-Out Condition Inspection Report

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