Moving In and Out Checklist for NWT Tenants

Moving in or out of a rental in the Northwest Territories (NWT) can be overwhelming, especially if you're unfamiliar with tenant and landlord responsibilities. This complete checklist will help you confidently navigate every stage of your move, safeguard your rights, and avoid costly surprises. Whether you're just signing a lease or getting ready to hand over the keys, follow these steps for a smooth transition.

Before Moving Into Your New Rental

Preparing before move-in is crucial. Doing so helps prevent disputes and ensures you're starting off with everything in order.

• Read your lease agreement carefully. Confirm the rent amount, start date, and rules about pets, smoking, and guests.
• Pay your security deposit. In NWT, landlords can only ask for a security deposit up to one month's rent. Always get a receipt.
• Book your move-in date and arrange utilities (power, heat, internet).
• Request an initial inspection with your landlord and complete the report together. Take timestamped photos of every room.
• Keep track of all keys, fobs, or security codes received.
• Make note of any pre-existing damages and request repairs.

For more tips on preparing for move-in day and ensuring a trouble-free start, see Essential Tips for Tenants When Moving Into a New Rental Home.

Official Forms and Inspections

• Move-In/Move-Out Inspection Report Form
  Required in the NWT, this form documents the condition of the unit at move-in and move-out. Complete it with your landlord; both should sign and retain copies. Download and details: Move-In/Move-Out Condition Inspection Report (PDF).
• Security Deposit Receipt (no standard government form)
  Always request and keep a written receipt from your landlord when you pay your deposit.

Checklist for Moving Out

Proper planning and documentation are essential when ending your tenancy in the Northwest Territories. Start at least 30 days before your planned departure.

• Give proper written notice. The standard notice period is at least one full rental period (typically 30 days). Use the Notice to Terminate a Tenancy Form. Complete it, provide it to your landlord, and keep a copy.
• Schedule the move-out inspection. Arrange a walk-through with your landlord to review any changes or damages, and sign the inspection form together. Take updated photos.
• Clean the unit thoroughly, including appliances, bathrooms, and floors.
• Repair or report any damage beyond normal wear and tear.
• Return all keys, fobs, or security codes.
• Provide your forwarding address for the return of your security deposit.

Unsure about getting your deposit back? See How to Get Your Security Deposit Back with Interest When Moving Out for important steps and timelines.

Understanding Deposits and Deductions

Your landlord must return your security deposit with interest, minus any lawful deductions for damages or unpaid rent, within 10 days of your move-out date. For a full overview on deposits, visit Understanding Rental Deposits: What Tenants Need to Know.

Other Important Documents and Contacts

• Request receipts for all payments, including rent and final utilities.
• If issues arise, such as withheld deposits or disagreements over damages, contact the Residential Tenancy Office of the Northwest Territories for guidance and forms.

Learn more about your local rights and responsibilities in Tenant Rights and Landlord Rights in Northwest Territories.

Quick Reference: Key Legislation & Tribunal

• Governing Legislation: Residential Tenancies Act (Northwest Territories)
• Tribunal & Support Office: Residential Tenancy Office

For additional rental options and to compare homes, Find rental homes across Canada on Houseme.

FAQ: Moving In & Out of Rentals in the Northwest Territories

1. What notice do I need to give when moving out?
   Most tenants must provide written notice at least one rental period (usually 30 days) in advance, using the official termination form.
2. Can my landlord deduct cleaning costs from my security deposit?
   Yes, but only for unreasonable mess or damage beyond normal wear and tear. Document the unit's condition at move-out to avoid disputes.
3. What should I do if my landlord refuses to return my deposit?
   Contact the Residential Tenancy Office and consider filing a dispute. Be sure to keep move-out inspection records and receipts.
4. Is the initial inspection required by NWT law?
   Yes, initial and final condition inspections are required. Both tenant and landlord should attend and sign the report.
5. Where can I find information about tenant rights in the Northwest Territories?
   Visit Tenant Rights and Landlord Rights in Northwest Territories for full details.

How To: Protect Your Deposit and Minimize Disputes When Moving

1. How do I complete a move-in inspection properly?
   Schedule with your landlord, use the official form, inspect every room together, note all existing damages, and take timestamped photos. Both parties must sign and retain copies.
2. How do I serve notice to end my tenancy?
   Fill out the NWT Notice to Terminate Tenancy form and deliver it to your landlord at least 30 days before you plan to move out. Keep a copy for your records.
3. How do I ensure I get my deposit back?
   Clean thoroughly, repair any damage, complete the move-out inspection, return keys, and provide your new address. Request your deposit in writing if needed.
4. How do I dispute unlawful deposit deductions?
   Gather evidence (photos, inspection reports, receipts). Contact the Residential Tenancy Office and file a dispute if the issue can't be resolved directly.

Key Takeaways

• Always use official NWT forms for notices and inspections; keep signed copies.
• Document the condition of your rental unit at move-in and move-out to avoid disputes.
• Act promptly and communicate in writing to protect your rights and ensure a smooth move.

Need Help? Resources for Tenants

• Residential Tenancy Office of the Northwest Territories – Assistance, forms, dispute resolution
• Residential Tenancies Act (Northwest Territories) – Full legislation
• Tenant Rights and Landlord Rights in Northwest Territories

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1. Residential Tenancies Act (Northwest Territories): Official text
2. Residential Tenancy Office forms and resources: Government of Northwest Territories

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