Lease Agreement & Documentation
Sign a written Residential Tenancy Agreement under the Northwest Territories Residential Tenancies Act
Confirm rent amount, due date, and payment method
Keep a written record of the rent details in a separate file and save each payment receipt. Ask your landlord for a formal rent schedule and keep receipts; if a payment is incorrect or late, raise the issue in writing and request a correction.
Clarify lease duration and renewal or termination rules
Check policies on smoking, pets, and guest stays
Policies in the lease may affect deposits or fees for pets or guests. Make sure these rules are in writing and ask for any exceptions in writing before moving in. If you need an accommodation, discuss it with the landlord and get it documented.
Keep a copy of the signed lease agreement
Complete a move-in condition inspection
Note pre-existing damage or cleaning issues
Take timestamped photos of each room and concern
Sign and date the report with the landlord
Rent, Utilities & Payments
Verify rent amount and method of payment (e-transfer, cheque, etc.)
Understand grace periods, late fees, and payment receipts
Keep a written record of the rent details in a separate file and save each payment receipt. Ask your landlord for a formal rent schedule and keep receipts; if a payment is incorrect or late, raise the issue in writing and request a correction.
Request a receipt for each payment made
Check which utilities are included or your responsibility
Ask about heating fuel/oil, electricity, and water
Set up utility accounts (e.g., NT Power, NorthwesTel)
Unit Condition & Safety
Inspect all walls, floors, and ceilings for damage or leaks
Test doors and windows for functionality and security
Ensure smoke detectors and carbon monoxide alarms are working
Check plumbing (faucets, toilets, shower, hot water)
Test heating systems (furnace, baseboards) and ventilation
Verify condition and function of all included appliances
Document appliance condition in writing and keep photos; report any issues promptly to avoid disputes later.
Move-In Preparation
Collect keys, fobs, or access instructions
Set up mail forwarding with Canada Post
Arrange move-in timing and any parking or elevator access
Coordinate timing with the landlord and building management; confirm any parking permits or elevator access rules before move-in day. Get written instructions or a contact for on-site staff in case of issues.
Tenant Rights & Responsibilities
Keep copies of all documents and inspection forms
Know how to reach your landlord or property manager
Review your rights under the Residential Tenancies Act (NWT)
Report any needed repairs promptly in writing
Keep a dated record of repair requests and landlord responses; if there is no timely reply, follow up in writing and consider escalation path per local tenancy rules.
