Condition Inspection Report Form in New Brunswick: A Tenant Guide

Moving in or out of a rental in New Brunswick? Completing a Condition Inspection Report Form is essential for protecting your rights and ensuring a smooth transition. This practical guide explains what the form is, when it's used, how to fill it out, and why it matters for both tenants and landlords under New Brunswick law.

What Is the Condition Inspection Report Form?

The Condition Inspection Report Form is an official document used in New Brunswick rentals to record the condition of a rental unit at the beginning and end of a tenancy. It provides a shared reference that helps prevent disputes over damage and security deposit deductions when moving out.

Why Is This Form Important for Tenants?

• Evidence: Clearly documents pre-existing issues in the unit
• Prevents Disputes: Helps resolve disagreements about damage or cleanliness at move-out
• Security Deposit Protection: Offers proof if you need to challenge deposit deductions

Completing this form alongside your landlord means both parties agree on the unit’s initial and final state, protecting everyone’s interests.

When and How Is the Condition Inspection Report Form Used?

There are two main times this form is used in New Brunswick:

• Move-In Inspection: At the start of tenancy, before you move your belongings in.
• Move-Out Inspection: Near the end of tenancy, after your things are removed but before you hand over the keys.

These inspections are typically completed together with the landlord. Both parties review the state of the rental, including walls, appliances, flooring, windows, and more.

For tips on preparing for your move and staying organized, review Essential Tips for Tenants When Moving Into a New Rental Home.

Official Condition Inspection Report – Form and Where to Find It

• Form Name: Condition Inspection Report
• Where to Obtain: The form is available for download through New Brunswick’s official government portal: Condition Inspection Report (PDF) ^[1]
• Who Completes It: Both tenant and landlord fill out and sign the form together.

Once completed, each party should keep a copy for future reference. The form covers all major areas of the residence, allowing you to describe the state of each room, appliances, and any existing damages. For added clarity, you can attach photos to the report.

What Does the Inspection Report Include?

The Condition Inspection Report in New Brunswick includes:

• Description of each room and area
• Notes on the state of floors, walls, windows, doors, and ceilings
• Condition of appliances (e.g., fridge, stove)
• Details about other items (e.g., smoke detectors, heating systems)
• Spaces for both tenant and landlord signatures

Both parties can add comments about concerns or issues. This provides an agreed-upon record, which is vital if questions arise at the end of your lease about the unit’s condition.

Who Oversees Tenancy Matters in New Brunswick?

Residential tenancies in New Brunswick are overseen by the Residential Tenancies Tribunal. This body handles disputes over deposits, repairs, inspections, and other rental matters.

What Laws Govern the Condition Inspection Report?

New Brunswick’s tenancy laws require detailed record-keeping to avoid disputes. The key legislation is the Residential Tenancies Act (New Brunswick) ^[2]. This Act explains your rights and responsibilities for inspections, repairs, and move-out procedures.

For a full overview of tenant and landlord rights in the province, see Tenant Rights and Landlord Rights in New Brunswick.

How the Condition Inspection Report Protects Your Security Deposit

One of the most important reasons to complete the Condition Inspection Report is to protect your security deposit. This record helps determine if any deductions for damage are fair at the end of your tenancy.

If you want to learn more about deposits and getting them back, check out Understanding Rental Deposits: What Tenants Need to Know.

Tips for a Successful Inspection

• Inspect every room and item—don’t rush the process
• Note all issues, even small scuffs or stains
• Take photos as additional proof
• Get the form signed by both parties before anyone moves in (or out)
• Keep copies in a safe place

What If You Disagree with the Report?

If you and your landlord can't agree on an item, note your concerns on the report before signing. You can follow up with the Residential Tenancies Tribunal if a dispute can't be resolved.

If you experience repair or maintenance issues after moving in, see Routine Repairs in Rental Units: Tenant and Landlord Responsibilities for guidance.

FAQ: Condition Inspection Reports in New Brunswick

1. Is the Condition Inspection Report mandatory in New Brunswick?
   It's strongly recommended but not legally required by the Residential Tenancies Act. However, having it protects both tenant and landlord from future disputes.
2. Can I take photos during the inspection?
   Yes. Photos, attached to the report, provide extra evidence and help clarify any unclear notes.
3. What should I do if the landlord refuses to do the inspection with me?
   If your landlord declines, complete the report by yourself, take photos, and inform the Residential Tenancies Tribunal quickly.
4. Who keeps the original Condition Inspection Report?
   Both you and your landlord should keep a signed copy of the report after every inspection.
5. Where can I get help if I have a dispute over the inspection?
   The Residential Tenancies Tribunal in New Brunswick is your main contact for disputes about inspections, deposits, or damages.

Key Takeaways

• Always complete a Condition Inspection Report at move in and move out
• Keep copies and add photos for added protection
• Consult the Residential Tenancies Tribunal if disagreements arise

For easy access to a wide range of Canadian rental options, Find rental homes across Canada on Houseme.

Need Help? Resources for Tenants

• New Brunswick Residential Tenancies Tribunal – Rental forms, dispute resolution and tenant/landlord advice
• Official Provincial Rental Forms – All up-to-date tenancy forms, including the Condition Inspection Report
• Local tenant advocacy groups and legal clinics for additional support and advice

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1. Condition Inspection Report – Government of New Brunswick
2. Residential Tenancies Act (New Brunswick)

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