Form 5: Rental Unit Condition Report Manitoba Explained

As a tenant in Manitoba, keeping your rental unit in good condition matters for your comfort, safety, and your deposit return. One essential tool for this is Form 5 – Rental Unit Condition Report. This official document helps you and your landlord document the state of the property at the start and end of your tenancy, minimizing disputes later.

What Is Form 5 – Rental Unit Condition Report?

Form 5 – Rental Unit Condition Report is the official inspection form provided by Residential Tenancies Branch (RTB) of Manitoba. Landlords are required to use this form to record the condition of a rental unit both when a tenant moves in and when they move out.^[1]
Download the official Form 5 (PDF)

This protects both sides by providing a written record. It’s an important part of maintaining a healthy landlord-tenant relationship and a way to refer back if disputes arise regarding property damage, cleanliness, or normal wear and tear.

When and How Must Form 5 Be Used?

Landlords in Manitoba must complete the Condition Report:

• Within one week before or after a new tenant moves in;
• Within one week before or after a tenant moves out.

Both the landlord and the tenant are invited to participate in the inspection. All observations about the condition of rooms, appliances, and fixtures are recorded on the Form 5.

Why Is the Condition Report So Important?

Form 5 can help prevent or resolve common rental issues, especially about security deposit returns and damages. For more on how to get your money back, see How to Get Your Security Deposit Back with Interest When Moving Out.

At move-out, Form 5 is compared against the earlier move-in report. If everything is in similar condition—apart from reasonable wear and tear—you should get your full deposit back. If there’s new damage, the landlord may deduct repair costs, but only after considering the original report.

For extra peace of mind, review Guide to the Initial Rental Property Inspection for Tenants. It explains what to check, how to note issues, and which details to bring up with your landlord.

How to Fill Out Form 5 in Manitoba

Completing the Rental Unit Condition Report involves these key steps:

• Inspect every room and item listed on the form, from doors and sinks to windows and flooring.
• Mark if areas are clean and undamaged, or note visible problems clearly.
• Both tenant and landlord (or their agent) should sign the report at the end.
• Each party gets a signed copy—keep yours until after you move out.

If your landlord does not invite you to the inspection, you can still request to participate and provide your observations in writing. If you disagree with anything on the form, note this in the comments section or as an attachment.

What If There Are Unresolved Maintenance Issues?

If maintenance or repair issues are found during inspection or throughout your tenancy, discuss them promptly. Manitoba’s laws require landlords to keep rental units safe and in good repair. For guidance on handling ongoing repairs or emergencies, visit Routine Repairs in Rental Units: Tenant and Landlord Responsibilities.

Your Rights and Responsibilities

• You have the right to be present at all inspections—both move-in and move-out.
• Be honest and thorough when checking the rental unit.
• Request a copy of every completed Form 5 associated with your tenancy.

Manitoba’s Residential Tenancies Act sets out the legal duties of both landlords and tenants, including requirements related to inspections and repairs.

To learn more about provincial regulations and rights, visit Tenant Rights and Landlord Rights in Manitoba.

Sample Scenario: How Form 5 Helps Tenants

Imagine you move into an apartment where the carpet is stained and one window won’t close. You note these issues on Form 5 during your move-in inspection. Months later, when you move out, the landlord can’t claim your deposit for these pre-existing problems, because you recorded them at the start—protecting your rights and your money.

Summary: Using Form 5 fairly ensures everyone is clear about rental unit condition, avoids arguments, and helps ensure security deposits are returned appropriately.

FAQ: Manitoba Form 5 and Rental Inspections

1. Do I have to be present for the inspection?
   Tenants are not required by law, but are strongly encouraged to participate in both inspections to ensure the Form 5 accurately reflects the unit’s condition.
2. What if my landlord refuses to do an inspection?
   Landlords must offer the opportunity. If they do not, contact Manitoba’s Residential Tenancies Branch for help.
3. What should I do if I disagree with something on Form 5?
   Note your disagreements in the comments section of the form or attach a signed addendum.
4. How does Form 5 affect my damage deposit?
   The condition reports act as proof of the unit’s state, supporting your case if there is a disagreement over deposit deductions.
5. Can I still report repairs after the inspection?
   Yes. Report all issues immediately; landlords remain responsible for ongoing maintenance throughout your tenancy.

Need Help? Resources for Tenants

• Residential Tenancies Branch (RTB) Manitoba – For questions on inspections, deposits, and dispute resolution.
• Legal clinics: Contact Legal Help Centre for tenant support in Manitoba.
• General rental advice: Find rental homes across Canada on Houseme.

---

1. Residential Tenancies Branch Manitoba. Official RTB Website
2. Residential Tenancies Act (Manitoba)
3. Form 5 – Rental Unit Condition Report (PDF)

Categories

Tenant Rights & Responsibilities Rent & Deposits Leases & Agreements Moving In / Out Maintenance & Repairs Evictions Roommates & Shared Housing Discrimination & Accessibility Utilities & Services Affordable Housing & Subsidies Dispute Resolution & LTB Safety & Security Privacy & Entry by Landlord Special Tenancy Situations Tenant Insurance & Liability Post-Eviction Resources Landlord Compliance & Penalties Legal Precedents & Case Summaries Mental Health & Tenancy