Moving out of a rental in Alberta? Good photo documentation can protect your security deposit, support claims about pre-existing damage, and make the final inspection straightforward. This guide helps tenants take and organise photos and videos, keep original files and metadata, label evidence, and create a simple log to present to your landlord or a tribunal. It covers what to photograph, camera settings, how to timestamp and back up images, when to share photos with your landlord, and how to use official forms if you need dispute resolution[1]. Written for Alberta renters, the steps are practical and easy to follow even if you are not tech-savvy.
Photo Documentation Checklist
Start early and be methodical. Photograph every room, all walls, floors, ceilings, fixtures, appliances, windows and doors, and any existing marks or damage. Save original files and keep a simple log with filenames, dates, and short notes.
- Take wide-angle photos from the doorway of each room to show context and layout.
- Capture close-ups of stains, scratches, holes, water marks, or mold so details are clear.
- Photograph appliance serial numbers, furnace panels, and meters if present to document condition.
- Record short walk-through videos to capture noise, odours, or conditions that photos cannot show.
Equipment and camera settings
You don’t need special gear: most smartphones work well if used correctly. Use the highest photo resolution available, turn off filters, and avoid heavy editing. Keep originals backed up to cloud storage or an external drive.
- Use your phone camera at full resolution and leave location/metadata intact so timestamps are visible.
- Include a ruler, tape measure, or a common object for scale when photographing holes or dents.
- Take photos in natural daylight where possible; supplement with a night shot to document lighting issues.
Before the final inspection
Share copies of your photo log with the landlord before the agreed inspection time, so both parties can discuss concerns with the evidence on hand. Arrange a joint walk-through when possible and bring printed copies or a tablet. For practical guidance on the inspection process, see The Final Inspection: What Tenants Need to Know Before Moving Out.
- Give your landlord a clear timeline for the inspection and confirm any agreed repairs or cleaning.
- If the landlord records issues, take additional photos or video immediately to record the conversation and condition.
When to use official forms and how to apply
If you cannot agree with your landlord about deductions from your deposit or damages, you can apply to Alberta’s dispute resolution service. Relevant official forms include the RTDRS application materials:
- RTDRS Application Form (Application to the Residential Tenancy Dispute Resolution Service) — used when you want a formal decision on a deposit or damage dispute; for example, if a landlord deducts funds you believe are for normal wear and you cannot reach an agreement.
- Supporting evidence checklist (no number) — use this to attach photo files, logs, receipts, and a short written summary with dates and relevant lease terms.
Links to the RTDRS and official guidance appear in Resources below. If you are claiming a deposit refund with interest, see the specific guidance on documentation and timelines in the official forms and guidance pages[2].
FAQ
- How long should I keep photo records after moving out?
- Keep records for at least one year after the tenancy ends or longer if you have an ongoing dispute; save original files and backups.
- Do photos count as evidence in tenancy disputes?
- Yes; clear, timestamped photos and videos with original files and a matching log are strong evidence to support claims about deposits or damages.
- What if the landlord wants to inspect before I move out?
- Arrange a joint walk-through, bring copies of your photo log, and ask the landlord to confirm notes in writing; if you cannot agree, keep your records and consider applying to RTDRS for resolution.
How-To
- Plan your photo session and create a checklist of each room and items to document.
- Take wide photos of every room from the doorway to show overall condition and layout.
- Capture close-ups of any damage, including measurements or a scale reference.
- Record short walkthrough videos and save original files with their metadata intact.
- Create a simple log with filenames, dates, descriptions, and link or attach files for the landlord or tribunal.
- Share copies with your landlord before the final inspection and keep originals backed up in case of dispute.
Key Takeaways
- Photograph every room both wide and close-up to capture context and detail.
- Keep original files with metadata, make a short log, and share copies before inspection.
- If you cannot agree on deposit deductions, use RTDRS application forms and submit your photo evidence.
Help and Support / Resources
- Residential Tenancy Dispute Resolution Service (RTDRS) - Alberta Government
- Renting in Alberta - Government of Alberta
- Residential Tenancies information - Government of Alberta
