Yukon Tenant Move-In and Move-Out Documentation Guide

Moving into or out of a rental home in Yukon can be exciting, but it also comes with important responsibilities. Accurately documenting the condition of your unit protects you, helps prevent disagreements with your landlord, and is key if you ever need to recover your security deposit. This guide explains what Yukon tenants should document at move-in and move-out, all with your rights in mind.

Why Documentation Matters When You Move In or Out

Proper documentation supports your side if there’s ever a dispute over damages, cleaning, or deposit deductions. Yukon tenancy law requires landlords and tenants to keep clear records of the unit’s condition. This process protects both parties and is especially important if you’re concerned about discrimination or accessibility issues in your rental.

The Initial Condition Inspection Report in Yukon

When you begin a new tenancy, Yukon law recommends (and in many situations, requires) that you and your landlord complete an inspection together:

  • Tour the rental unit with your landlord on move-in day or before you move in.
  • Carefully inspect every room, noting pre-existing damage, cleanliness, and missing fixtures.
  • Check for things that might impact your use and access, such as working door handles, grab bars, or smoke detectors.
  • Record all findings clearly in writing and take date-stamped photos or videos.

You and your landlord should then sign the condition inspection report, and each keep a copy. Although there isn’t a single required government form, using a written checklist is highly recommended.

Learn more about best practices from the Guide to the Initial Rental Property Inspection for Tenants.

Official Form for Move-In/Move-Out Condition Inspection

  • Form Name: Move-In/Move-Out Inspection Report (no official number)
  • How to Use: Complete this with your landlord before move-in and again at move-out. List the condition of each room and note any existing damages. Attach photos if possible.
  • Form Link: Yukon Rental Condition Inspection Report (PDF)

This report is also important during the final inspection when you leave the unit. When possible, conduct the final inspection with your landlord present and compare it against the original.

What to Document at Move-In

  • Date and time of inspection
  • Status of doors, windows, and locks (for security and accessibility)
  • Floors, walls, and ceilings (holes, marks, stains)
  • Kitchen: appliances, counters, cabinets (functioning and clean)
  • Bathroom: plumbing, fixtures, accessibility features (if needed)
  • Light fixtures and electrical outlets—do they all work?
  • Smoke and carbon monoxide detectors
  • Heat sources and ventilation
  • Outdoor areas and storage (if part of your rental)
  • Take clear, labelled photos or videos for proof

If you have accessibility needs, be sure to specifically record any barriers or issues.

Move-Out Documentation: Protecting Your Deposit

Before moving out, review your move-in inspection to compare the unit’s condition.

  • Perform a full move-out inspection, ideally with your landlord present
  • Note any repairs or cleaning you completed
  • Take fresh, date-stamped photos showing how you left each area
  • Collect receipts for any professional cleaning or repairs you paid for

This evidence will be essential if there’s a dispute about your security deposit. For more on deposits, see Understanding Rental Deposits: What Tenants Need to Know.

For additional move-out advice, review Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit.

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Where to Get Help if Issues Arise

If you disagree with deductions or have accessibility/discrimination concerns, you can apply to the Yukon Residential Tenancies Office (RTO) for dispute resolution. The RTO is responsible for resolving tenant-landlord disagreements, including those related to inspections and deposits.

Relevant legislation: Yukon Residential Landlord and Tenant Act.

If possible, always complete both inspections with your landlord present and keep signed copies. If your landlord refuses, take photos and keep records of your attempts to coordinate.

Want to broaden your search for accessible housing or new rentals? Explore Houseme for nationwide rental listings and find your next home.

Learn more about your rights in Yukon by visiting Tenant Rights and Landlord Rights in Yukon.

FAQ

  1. What happens if my landlord won’t do a move-in inspection with me?
    If your landlord refuses, you should complete the inspection on your own, take detailed photos, and send them to your landlord, keeping a record of the communication. Let the Yukon RTO know if problems persist.
  2. Is there a required form for move-in/move-out inspections in Yukon?
    There isn’t a mandatory form, but the Yukon government provides a recommended Inspection Report template you should use to protect your interests.
  3. Will my deposit be automatically returned after I move out?
    No. The landlord may make deductions for damages (excluding normal wear and tear). Clear documentation helps ensure your deposit is returned fairly.
  4. Do I need to clean before moving out?
    Yes. Tenancy law requires you to leave the unit reasonably clean. Take pictures and keep receipts for any professional cleaning.
  5. Where do I find support if I believe I face discrimination or accessibility problems?
    The Yukon RTO can help with tenancy issues. For discrimination or human rights matters, contact the Yukon Human Rights Commission.

Conclusion

  • Document the condition of your home at both move-in and move-out to protect your rights and deposit.
  • Use photos, written notes, and official inspection forms—keep copies!
  • Contact the Yukon Residential Tenancies Office for support if disputes arise.

Need Help? Resources for Tenants

  1. Yukon Residential Landlord and Tenant Act: Read the full Act on CanLII
  2. Yukon Residential Tenancies Office: Official Yukon government tenancy resource
  3. Yukon Rental Condition Inspection Report: Download the recommended inspection form

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