How to Prepare Evidence for a Saskatchewan LTB Hearing

Facing a dispute with your landlord can feel overwhelming, especially if your case proceeds to a hearing with Saskatchewan's Office of Residential Tenancies (ORT). Preparing the right evidence is crucial for tenants to clearly explain their side, support their rights, and help the adjudicator make a fair decision. Whether you are responding to an eviction notice, addressing maintenance concerns, or handling issues like rental deposits, knowing exactly how to gather, organize, and present your proof will put you in a position of strength.

Understanding the Office of Residential Tenancies (ORT) Process

In Saskatchewan, residential tenancy disputes are resolved by the Office of Residential Tenancies (ORT). The ORT manages hearings related to rent arrears, repairs, eviction notices, deposit disagreements, and other tenant-landlord matters. The ORT bases decisions on the facts and evidence presented at hearings, within the framework of the Residential Tenancies Act, 2006^[1].

What Counts as Evidence?

Evidence is any information that proves facts in your case. The most effective evidence is clear, relevant, and organized. Typical types of evidence include:

• Written documents: Rental agreements, payment receipts, warning letters, notice forms, and correspondence (emails, texts, letters).
• Photos and videos: Images showing property conditions, repairs, or damages. Remember to date and label each item clearly.
• Witness statements: Signed and dated accounts from people with direct knowledge of the events (e.g., neighbours who saw maintenance issues).
• Audio recordings: Only if they comply with privacy laws and are directly relevant.
• Official forms or notices: Such as eviction notices or requests for repairs.

Organize your evidence chronologically or by issue, so it's easy to present and reference during your ORT hearing.

Official Forms for Saskatchewan Tenants

You may need to submit certain forms to the ORT as part of your application or response. Here are some key forms:

• Application for Claim and Order of Possession (ORT Form): Use this if your landlord is asking to end the tenancy and take possession due to unpaid rent or other serious issues. Generally, landlords file this, but tenants may need to respond with evidence.
  Find the form: Application for Claim and Order of Possession
• Application for an Order (Tenant/Applicant) (ORT Form): Tenants use this form to request the ORT to address landlord breaches, such as repairs not done, illegal entry, or deposit disputes.
  Find the form: Application for an Order (Tenant/Applicant)
• Notice of Hearing: Sent after an application is accepted by the ORT. Review the date and details and prepare your evidence in advance.

Always double-check the instructions on your notice and forms, and submit copies to both the ORT and your landlord.

Common Disputes Where Evidence Matters

Many tenant applications to the ORT involve issues like:

• Disagreements over return of security or pet deposits
• Unsafe or unhealthy rental conditions
• Improper rent increases or illegal fees
• Unaddressed maintenance and repairs
• Questionable eviction notices

For instance, if your dispute involves deposit return, it helps to review Understanding Rental Deposits: What Tenants Need to Know for more background on what is considered fair and legal.

Steps to Prepare and Present Your Evidence

Successfully preparing for an ORT hearing involves several steps. Taking action early can help alleviate stress and improve your chances of a positive outcome.

• Review your notice and case details. Understand the application, important dates, and what is being disputed.
• Gather all related documents and records. Collect leases, payment receipts, emails, photos, written requests, inspection reports, and logs of conversations.
• Organize evidence by date or topic. Label each item, and prepare an index listing each piece of evidence with a brief description.
• Write a timeline or summary. This helps the adjudicator follow your case. Include key dates and relevant facts.
• Prepare extra copies. The ORT typically requires you to submit one copy for each party and for the tribunal.
• Practice your presentation. Plan how you will explain your story clearly and calmly at the hearing.
• Submit your evidence on time. Follow any deadlines stated on the Notice of Hearing or in the ORT’s instructions.

Tip: Clear, respectful communication with your landlord—and keeping a written record of all exchanges—makes your evidence stronger and easier to present if a dispute arises.

Essential Tips for Tenants

Document everything as early as possible and keep your evidence up to date. If you think your rental home has health or safety issues, record the problem and any attempts to resolve it. For a deeper understanding, see Health and Safety Issues Every Tenant Should Know When Renting.

Wherever possible, support your claims with independent documentation. For example, ask repair technicians or third parties to provide photos or written statements if they attend your home.

You may also want to Browse apartments for rent in Canada if you are considering alternate housing options during a dispute or after a hearing decision.

FAQ: Preparing Evidence for a Saskatchewan Tenancy Hearing

1. What is the deadline to submit evidence to the ORT?
   Tenants should submit evidence at least 3 business days before the hearing. Always confirm the timeline in your official Notice of Hearing.
2. Can I present new evidence on the day of my hearing?
   The ORT prefers to receive evidence in advance. Presenting evidence on the day may only be accepted in exceptional situations, and could delay the proceeding.
3. Are photos and videos accepted by the ORT?
   Yes—so long as they are clearly labeled, relevant, and support your case. Always provide digital or physical copies for all parties.
4. What if I don't have all documents—can I still win my case?
   While documentation is best, sworn testimony and witness statements can also support your position. But written evidence is generally more persuasive.
5. Where can I get help preparing for my hearing?
   Contact the ORT directly or reach out to local tenant support organizations for advice and, if eligible, legal assistance.

Key Takeaways for Saskatchewan Tenants

• Preparation is key: Collect, label, and organize all documents and evidence well before your hearing.
• Use official ORT forms and be mindful of deadlines.
• Extra help is available—don’t hesitate to reach out to tenant resources if you’re unsure about the process.

With the right approach, Saskatchewan tenants can confidently present their side at an ORT hearing and ensure their rights are considered.

Need Help? Resources for Tenants

• Office of Residential Tenancies (ORT) – Saskatchewan Government: Applications, guides, and contact information for disputes and hearings.
• Saskatchewan Housing and Renting Portal: Official information and updates for tenants.
• For a complete overview of your rights and obligations as a tenant, visit Tenant Rights and Landlord Rights in Saskatchewan.
• For information on repairs, deposits, and tenant issues elsewhere in Canada, visit Houseme - your rental solution in Canada.

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1. Saskatchewan, The Residential Tenancies Act, 2006.
2. Office of Residential Tenancies (ORT), Government of Saskatchewan.

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