Filing Evidence for a Saskatchewan LTB Hearing: Tenant Guide

If you’re a tenant in Saskatchewan preparing for a Landlord and Tenant Board (LTB) hearing, knowing how to file your evidence correctly is crucial. Presenting the right documents on time can make a significant difference in disputes involving rent, repairs, or eviction. This guide explains the process step by step for tenants in Saskatchewan, ensuring you understand your rights, deadlines, and the required forms under the latest version of the Office of Residential Tenancies (ORT) system.

Which Board Handles Tenancy Disputes in Saskatchewan?

Residential tenancy issues in Saskatchewan are handled by the Office of Residential Tenancies (ORT). This tribunal resolves disputes such as rent increases, security deposits, repairs, and evictions under the Residential Tenancies Act, 2006.

What is Evidence and Why Does It Matter?

In a tenancy hearing, "evidence" includes documents, photos, receipts, emails, or witness statements that support your side of the story. Submitting clear evidence helps the ORT make a fair decision. For example:

• Receipts of rent paid or repairs completed
• Photos of repair issues
• Written communications with your landlord
• Copies of your tenancy agreement or inspection reports

Gathering this information ahead of time is key. If you have questions about what qualifies as evidence, ORT staff can provide basic guidance.

How to File Evidence for an ORT Hearing in Saskatchewan

Whether you or your landlord started the application, both parties can file evidence. The following steps outline how tenants should prepare and submit evidence for their hearing:

Step 1: Review the ORT Notice and Hearing Details

After you receive a hearing notice from the ORT, check:

• The hearing date, time, and format (in-person, telephone, or video conference)
• The deadline for when evidence must be submitted (usually at least five days before the hearing)

Step 2: Gather Your Evidence

Examples include:

• Your lease or rental agreement
• Photographs/videos (e.g. maintenance issues)
• Receipts for rent or repairs
• Written requests you've made to your landlord
• Witness statements, if available

For issues involving repairs or landlord obligations, review the Obligations of Landlords and Tenants: Rights and Responsibilities Explained for what may support your argument.

Step 3: Organize and Label Documents

Label your files with descriptive titles (e.g., “Rent Receipt March 2024.pdf” or “Leaky Faucet Photo.jpg”). Include a brief list of all documents in your submission to help the adjudicator follow your evidence.

Step 4: Complete the Evidence Submission Form

For hearings at the ORT, tenants can use the Office of Residential Tenancies Evidence Submission Form (no official number). This form:

• Lists what you are submitting as evidence
• Provides your contact and hearing details
• Must be served to the ORT and the other party

Example: Jane is disputing a cleaning charge when moving out. She submits her move-in and move-out inspection reports and dated photos. She completes the Evidence Submission Form, attaches her documents, and sends copies to the board and her landlord.

Step 5: File Your Evidence on Time

• Email: Send your evidence and completed form to ort@gov.sk.ca before the deadline listed in your hearing notice.
• Mail or In Person: You can submit printed documents directly to the ORT office if required.

Always serve a copy to your landlord (or their representative). Late evidence may be refused unless you have a valid reason. For more tips on handling rental disputes, see Common Issues Tenants Face and How to Resolve Them.

Step 6: Prepare for the Hearing

• Bring copies or ensure you can access your evidence on the hearing day
• Be ready to answer questions about your documents

Your hearing officer will review your submissions and may ask you to explain them. Being organized helps your case go smoothly.

Relevant Forms and Official Resources

• Office of Residential Tenancies Evidence Submission Form – Use this to outline your evidence for the hearing
• Application for Resolution of a Tenancy Dispute – Used to start a claim with the ORT
• ORT official website – Guides, FAQs, and contact information

The Tenant Rights and Landlord Rights in Saskatchewan page also provides a detailed overview of relevant local laws and your core rights as a renter.

Remember: Missing your evidence deadline can seriously affect your case. Submit everything as early as possible and confirm with the ORT that they have received your documents.

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FAQ: Filing Evidence for Tenancy Hearings in Saskatchewan

1. How early do I need to send my evidence to the ORT? Submit your evidence, along with the completed form, at least five days before your hearing date (check your notice for your exact deadline).
2. Can I submit evidence after the deadline? Generally, late evidence is only accepted with a good reason and at the discretion of the ORT hearing officer. It’s best to file on time to avoid problems.
3. Do I have to give my landlord a copy of my evidence? Yes, you must also send your evidence to the other party (landlord or their representative), not just to the ORT.
4. What format should my evidence be in? Documents should be clearly labeled and sent in readable formats, such as PDFs or photos. For email submissions, include all attachments and a document list.
5. Where can I find more information about tenant rights in Saskatchewan? Visit the Tenant Rights and Landlord Rights in Saskatchewan for provincial details and helpful resources.

Conclusion: Key Takeaways for Tenants

• Gather and organize your evidence early for any LTB hearing (ORT in Saskatchewan)
• File your evidence and forms ahead of deadlines and serve a copy to the other party
• Stay organized and consult official resources for the best outcome

Proper preparation can make your case stronger and help the tribunal reach a fair decision. Read your hearing instructions carefully and don’t hesitate to ask the ORT for clarification if you’re unsure about the process.

Need Help? Resources for Tenants

• Contact the ORT: Office of Residential Tenancies – Phone, email, and walk-in support
• Public Legal Education Association of Saskatchewan (PLEA): Tenant legal info and services
• Tenant Rights and Landlord Rights in Saskatchewan – Comprehensive fact page about Saskatchewan laws and dispute resolution

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1. Legislation: Residential Tenancies Act, 2006 (Saskatchewan)
2. Official Tribunal: Office of Residential Tenancies (ORT)
3. Forms: ORT Evidence Submission Form
4. Forms: Tenancy Dispute Application

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