Looking to transfer between subsidized housing units in Ontario? Whether you need a bigger space, wish to be closer to work, or are facing health concerns, knowing how to navigate the transfer process can help make your move smoother and less stressful. Ontario tenants in subsidized housing have specific rights and procedures under the Residential Tenancies Act, 2006 and local housing authorities. This guide covers eligibility, the required forms, the application process, and key steps for tenants wishing to transfer to a different subsidized unit within the province.

Who Can Request a Transfer Between Subsidized Units?

Transfers are typically available to tenants living in subsidized housing overseen by a municipal service manager (often a regional or city housing office). Common reasons for requesting a transfer include:

• Overcrowding (family has grown and you need more bedrooms)
• Mobility or medical needs requiring accessible features
• Safety concerns (such as domestic violence)
• Desire to move to a different location for employment or schooling

Eligibility rules and priority status depend on your city or region’s local policies and the Housing Services Act, 2011 regulations.^[1]

Official Process and Required Forms

Transfers between subsidized units are not automatic—there's a formal process you must follow. Here’s what most Ontario service managers require:

• Transfer Request Application — Usually a specific form provided by your local service manager (e.g., Toronto Community Housing, Peel Living). The form asks you to explain why you need a transfer and to document your household’s needs.
• Supporting Documentation — For priority transfers (such as urgent medical needs or safety), attach doctor’s notes, police reports, or letters from support workers.
• If your situation involves health hazards or accessibility, your transfer request may require additional forms or assessments; check with your local housing office.

Example: City of Toronto

Tenants within Toronto Community Housing must complete the Transfer Request Form and supply supporting documents. Applications are reviewed and prioritized by need. For more information on the types of issues that can support a transfer request, see Health and Safety Issues Every Tenant Should Know When Renting.

Step-by-Step: How to Transfer Between Subsidized Units

Though requirements may vary by region, the process generally follows these steps:

• Contact your local service manager or housing provider to request the transfer policy and application forms. Use the official website or office directory for your city or region.
• Complete the transfer application and attach any required supporting documents.
• Submit your application to your housing office (in person, by mail, or online where available).
• Your application is reviewed. Urgent cases (e.g., health/safety risks) may get priority.
• You remain on the waitlist until an appropriate subsidized unit becomes available.
• The housing office will notify you when a suitable unit is available. Review the offer and respond by the provided deadline.
• If you accept, arrange the move and complete any move-out requirements for your current unit.

Remember, refusing multiple transfer offers without a valid reason may affect your eligibility. Keep all correspondence and copies of your documentation during this process.

Tenant Rights and Legal Protections During Transfer

While transferring, your rights and responsibilities as a tenant remain protected under the Residential Tenancies Act, 2006. You must continue paying rent in your current unit and adhere to building policies while waiting to transfer.

For more details on financial obligations as a tenant, see Tenant's Guide to Paying Rent: Rights, Responsibilities, and Tips.

Key Forms: Where to Get Them and When to Use Them

• Transfer Request Application (varies by region) — Available on your service manager’s official website (e.g., Region of Peel Transfer Request Form or Toronto Community Housing Form). Use this form to initiate your transfer, stating your reason and attaching supporting documents.
• Medical/Accessibility Forms — Some regions require a separate medical assessment form for health-related transfers. Check with your provider.

If you need to end your existing rental agreement, check out How to Properly End Your Rental Agreement as a Tenant for guidance on your rights and responsibilities.

Which Tribunal Handles Housing Disputes?

For questions, appeals, or unresolved issues about subsidized housing or transfers, contact the Landlord and Tenant Board (LTB), Ontario’s official tribunal for residential tenancy matters.^[2] The Board can review some disputes connected to subsidized housing and transfers.

Additional Considerations

• Your spot on the transfer waitlist is typically determined by urgency and your original application date.
• If you get a new unit offer, carefully review its features—location, rent, and accessibility—before accepting.
• Always update your contact information with your housing provider to avoid missing important notices.

For a broader overview of your rights, visit Tenant Rights in Ontario.

Looking for private rental options while waiting? Affordable homes for rent in Canada can also expand your choices.

Frequently Asked Questions

1. Can I transfer my subsidy to any region in Ontario?
   Transfers are managed by your local service manager. You may apply to move to another city or region, but this could mean starting a new waitlist application there, as subsidy programs are locally administered.
2. How long does the subsidized unit transfer process take?
   Wait times vary considerably based on unit availability, your priority status, and the demand in your area. Urgent cases get faster placement, but standard transfers may take months or even longer.
3. Will my rent change if I transfer to a new subsidized unit?
   Possibly. Rent in subsidized housing in Ontario is income-based, so your new rent is recalculated after your move, according to RGI (Rent-Geared-to-Income) guidelines.
4. Do I need to provide a new rental deposit when transferring?
   Subsidized units usually don’t require standard rental deposits for transfers, but always ask your housing office about any local policy requirements.
5. What happens if I decline a transfer offer?
   Declining multiple offers without a valid reason may result in removal from the transfer waitlist or affect your eligibility.

Conclusion: What Tenants Should Remember

• Transfers between subsidized housing units in Ontario require a formal application and can take time—plan ahead and communicate regularly with your housing office.
• Support your application with as much documentation as possible, especially for priority requests.
• Your tenant rights remain protected throughout the process by the Residential Tenancies Act, 2006.

Stay proactive and informed to ensure the best possible outcome for your transfer.

Need Help? Resources for Tenants

• Landlord and Tenant Board (LTB): Official LTB website – advice and dispute resolution
• Your Local Service Manager: (search "[Your City] housing services government" for your region's office and transfer forms)
• Contact Housing Services Ontario – for information on subsidized housing and tenant supports
• Tenant Rights in Ontario – essential facts about renting in the province
• Community legal clinics – free legal help for tenants (find your local clinic via Legal Aid Ontario)

---

1. "Housing Services Act, 2011", Government of Ontario, see the full text here
2. "Residential Tenancies Act, 2006", Government of Ontario, review the RTA here

Categories

Tenant Rights & Responsibilities Rent & Deposits Leases & Agreements Moving In / Out Maintenance & Repairs Evictions Roommates & Shared Housing Discrimination & Accessibility Utilities & Services Affordable Housing & Subsidies Dispute Resolution & LTB Safety & Security Privacy & Entry by Landlord Special Tenancy Situations Tenant Insurance & Liability Post-Eviction Resources Landlord Compliance & Penalties Legal Precedents & Case Summaries Mental Health & Tenancy