What is an inventory clause?
An inventory clause is a written list attached to a lease that records the furnished items in a rental unit and their condition at move-in. In Nunavut, inventory clauses help set expectations for both parties and are often used when landlords want to protect furnished items or justify deductions from a security deposit; you can check local tenancy resources for details.[1]
Key elements to check in a furnished inventory clause
- Record a room-by-room list of all furniture and appliances, with condition notes.
- Take timestamped photos and short videos of each item and any obvious damage.
- Ask the landlord to sign or initial the inventory form at move-in to show agreement on recorded condition.
- Note any existing deductions or agreed deposit holds that relate to furniture or appliances.
- Understand any deadlines for returning the signed inventory or disputing entries in writing.
- Agree on keys, remotes, and access details so there is no confusion later.
How to use inventory documentation during a dispute
If there is a disagreement about damage or missing items, present your dated photos, the signed inventory, and any written messages between you and the landlord. Keep copies of everything and send any dispute notices by a trackable method. If you cannot resolve the issue, you may need to file an application with the appropriate tenancy authority or tribunal for a hearing; check Nunavut tenancy resources for filing rules and forms.[1]
For practical move-in checklists, see the Guide to the Initial Rental Property Inspection for Tenants to help organize photos and notes.
Moving out and the final inspection
Before you vacate, compare your current photos to the move-in inventory. Clean to the standard in your lease, repair any reasonable damages you caused, and request a joint final inspection when possible. If you disagree with deductions after move-out, ask for an itemized statement and use your inventory evidence to dispute unfair charges.
For tips specific to leaving a rental and final checks, see The Final Inspection: What Tenants Need to Know Before Moving Out.
If you are searching for furnished listings, Explore Houseme for nationwide rental listings to compare units and confirm what is supplied before you sign.
FAQ
- Can a landlord require an inventory clause in a Nunavut lease?
- Yes; landlords commonly include inventory clauses to record furnished items, but tenants can request changes or additional detail before signing.
- What if the inventory misses existing damage?
- Document the omission with dated photos and notify the landlord in writing; keep copies for your records and consider filing with the tribunal if contested.[2]
- How does an inventory affect my security deposit?
- An accurate inventory helps determine whether deductions are for damage beyond normal wear and tear or for pre-existing issues.
How-To
- On move-in day, photograph every room from multiple angles and back up images to cloud or external storage.
- Complete a written inventory listing each item and its condition, including furniture, appliances, and extras.
- Ask the landlord to sign the inventory and keep a dated copy for your records.
- Note any deadlines to return the signed form or to dispute entries in writing and meet those timelines.
- At move-out, repeat photos, complete a final checklist, and compare them with the original inventory to support your case if needed.
Key Takeaways
- An accurate, signed inventory protects both tenants and landlords.
- Photos and timestamps are the strongest evidence in deposit disputes.
Help and Support / Resources
- [1] Nunavut Department of Justice - Residential Tenancies resources
- [2] Nunavut Housing Corporation - tenant resources
