Documenting Move-Out Damage: Nunavut Tenant Checklist

Moving out of a rental in Nunavut requires clear documentation to protect your security deposit and avoid disputes. As a tenant, collecting dated photos, videos, and written notes about the condition of each room helps show what existed before you left. Keep receipts for cleaning, repairs, and any professional work, and send a copy of your documentation to your landlord so there is a shared record. Knowing how and when to request a final inspection, how to use official forms, and where to file a complaint if needed will make the process smoother. This checklist focuses on practical steps Nunavut renters can take to document move-out damage and improve chances of a fair resolution.

Move-out documentation checklist

Use this checklist in the weeks before you vacate. Keep originals and a digital backup.

• Take clear, dated photos and videos of every room, including ceilings, baseboards, and fixtures.
• Record odometer or meter readings and note the date and time for utilities and appliances.
• Collect and keep receipts for any professional cleaning or paid repairs you arrange before moving out.
• Prepare a written inventory of existing damage and wear and send it to your landlord by email or registered mail.
• Return all keys and document the handover with a dated note or email to the landlord.

Final inspection: what to expect

Ask for a final inspection date in writing and attend if possible so you can point out items in your documentation. If your landlord completes a move-out inspection report, request a copy. Where relevant, compare the move-out report with the initial condition notes you took when you moved in and with the checklist in The Final Inspection: What Tenants Need to Know Before Moving Out.

• If the landlord wants to enter for inspection, confirm the time and get a written confirmation of the appointment.
• If the landlord documents damage, photograph the same items during the inspection to create a time-stamped comparison.

Security deposit and dispute steps

Document how and when your deposit must be returned, what deductions were made, and the deadline for disputing deductions. If you disagree with charges or deductions, request an itemized list in writing. For guidance on navigating deposit returns and interest rules, see How to Get Your Security Deposit Back with Interest When Moving Out.

• Send your dispute and supporting evidence to the landlord and keep proof of delivery.
• If the dispute is unresolved, you may need to apply to the local tenancy tribunal or court to seek a resolution.^[1]

Common forms and how to use them

Tenants should know the names and purposes of official forms before filing a complaint or requesting a hearing.

• Notice of intent or written request to landlord (used to ask for a final inspection or return of deposit).
• Application to the tenancy tribunal or court (used when informal negotiation fails; check the tribunal for the exact form and submission process).^[2]
• Receipts and invoices for cleaning or repairs (attach these to your application or dispute to show costs paid).

Finding a new rental

If you are searching for housing after moving out, use reliable listing platforms and verify listings before signing a lease. Find rental homes across Canada on Houseme as a quick way to compare listings and neighbourhoods.

FAQ

How long do I have to contest deductions from my deposit?

Check the timeline in local tenancy rules and your lease; in many cases you should raise concerns in writing within a few weeks of the move-out inspection and before the tribunal filing deadline.

What evidence matters most in a deposit dispute?

Dated photos or video, dated written notes from move-in and move-out, and receipts for cleaning or repairs are the strongest evidence.

Where do I file a formal dispute in Nunavut?

If you cannot resolve the issue with your landlord, file with the residential tenancy tribunal or the appropriate court as listed by territory authorities.^[1]

How-To

1. Take wide-angle and close-up dated photos or videos of every room and any existing damage.
2. Write a short condition report that lists each issue and the date observed, then save a copy for yourself.
3. Email the photos and condition report to your landlord and request written confirmation of receipt.
4. Keep all receipts for cleaning or repairs and attach them to any formal dispute or tribunal application.

Help and Support / Resources

• Government of Nunavut — Housing
• Government of Nunavut — Department of Justice and Court Services
• Government of Nunavut — Official Website

1. [1] Government of Nunavut — Housing
2. [2] Nunavut Residential Tenancies legislation and forms
3. [3] Government of Nunavut — Justice and court services