Transferring between subsidized housing units in the Northwest Territories is sometimes necessary for tenants who need a different location, a unit that better fits their household size, or improved accessibility. Navigating the transfer process can seem complex, but understanding your rights and what’s expected can make the journey much smoother.
Understanding Subsidized Housing Transfers
Subsidized housing in the Northwest Territories is mainly managed by community housing organizations under The Residential Tenancies Act (NWT)[1]. Transfers between subsidized units are possible but must be requested formally, and each request is considered based on individual and program needs.
Why Tenants Request a Transfer
- Change in family size (e.g., children moving in or out, or needing a larger or smaller unit)
- Medical or accessibility needs requiring a specific type of unit
- Safety concerns or change in personal circumstances
Before considering a transfer, tenants should review their current agreement and resolve any outstanding issues with their unit.
How to Request a Transfer: The Step-by-Step Process
Here’s what you need to do if you wish to transfer to a different subsidized unit:
- Check Eligibility: Ensure your tenancy is in good standing—rent is paid up to date, and no unresolved complaints or damages exist.
- Contact Your Local Housing Organization: Reach out to your Local Housing Organization (LHO) to discuss your reasons and learn about available options.
- Submit a Transfer Application: You will be required to fill out the Tenant Transfer Request Form (sometimes titled “Request for Transfer – NWT Housing”). This form details your current situation, preferred locations, and the reason(s) for your request.
- Documentation: Attach any supporting documents, such as medical letters or proof of family status changes, to support your application.
- Wait for Review: The LHO will assess your application. Priority is usually given to emergency needs, overcrowding, or accessibility requirements.
- Accepting the Offer: If a suitable unit becomes available, you will be contacted and can view or accept the new unit.
- Arrange Move-Out: You must follow all notice and inspection requirements for leaving your current unit. See Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit for essential steps.
Official Forms and Where to Find Them
- Tenant Transfer Request Form
When to use: When you want to formally request a move to another subsidized unit.
How to use: Complete and submit to your LHO, along with supporting documents.
Access the form: Tenant Transfer Request Form (NWT Housing Corporation) - Notice to Vacate Form
When to use: After your transfer is approved and you are moving to the new unit, you must provide notice to your current LHO.
Access the form: Notice to Vacate Form
Always keep a copy of any forms you submit.
Key Tenant Rights and Responsibilities
During and after a transfer, your rights as a tenant remain protected by the Residential Tenancies Act (NWT). You remain responsible for:
- Paying rent and related charges on time
- Maintaining your unit until move-out inspection
- Giving proper notice and completing a final inspection
To read a detailed overview of your rights and responsibilities as a tenant and landlord in the territory, see Tenant Rights and Landlord Rights in Northwest Territories.
You may also find it helpful to review What Tenants Need to Know After Signing the Rental Agreement as you move into your new home.
What Happens After Your Transfer Is Approved?
Once your transfer application is approved and a suitable unit is offered, coordinate your move with your local housing office. Arrange a walkthrough or initial inspection of your new unit, and make sure you follow all final inspection and move-out rules for your old apartment. This helps ensure you don't lose your deposit and avoid unnecessary fees.
Tip: Before moving, ask your housing officer if you need to complete any repairs or cleaning. Completing these tasks can help you get your deposit back faster and ensure you leave on good terms.
Helpful Information for Tenants
- Find rental homes across Canada on Houseme if you are considering market rentals instead of subsidized units.
For more detailed guidance on health, safety, and inspections, review Health and Safety Issues Every Tenant Should Know When Renting.
Common Challenges and How to Avoid Them
- Incomplete forms or missing documents can delay your transfer
- Unpaid rent might make you ineligible to transfer
- Not following proper move-out procedures can result in extra charges
Stay in regular contact with your LHO and keep copies of all communications to resolve issues quickly.
FAQs About Transferring in NWT Subsidized Housing
- Can anyone request a transfer between subsidized units?
Most tenants can apply, but approvals depend on eligibility and availability and you must have your tenancy in good standing. - How long does it take to process a transfer?
Processing times vary; priority is given based on urgency, such as overcrowding or medical needs. - Will I need to pay another deposit for the new unit?
You may be required to pay a new damage deposit for the new unit; check with your LHO for specific procedures. - What happens if my transfer request is denied?
If denied, you can ask for the reasons in writing. Depending on circumstances, you may reapply or appeal the decision. - Do I have to sign a new rental agreement when I transfer?
Yes, a new rental agreement will usually be issued for the new unit.
Summary: Key Takeaways for Tenants
- Begin your transfer by contacting your Local Housing Organization and submitting a Tenant Transfer Request Form.
- Maintain good standing during your tenancy to avoid delays.
- Follow all notice, inspection, and documentation requirements to ensure a smooth transition between units.
Transfers can help tenants adapt housing to their changing needs, as long as they’re prepared and informed.
Need Help? Resources for Tenants
- Official tenancy matters in the NWT are managed by the Residential Tenancy Office (Northwest Territories). Contact them for guidance on your rights and the transfer process.
- Find forms and tenant support through the Northwest Territories Housing Corporation.
- For up-to-date local contact information, visit your municipality or Local Housing Organization directory.
- More details on tenant and landlord rules: Tenant Rights and Landlord Rights in Northwest Territories.
- Government of Northwest Territories. Residential Tenancies Act (NWT). Read the full Act here.
- Northwest Territories Housing Corporation. Public Housing Program and Forms.
