What to Do If Your Landlord Doesn’t Do a Move-Out Inspection in Newfoundland and Labrador

Moving out of a rental home in Newfoundland and Labrador comes with a checklist, and for many tenants, a move-out inspection is a key part of the process. But what are your rights — and what should you do — if your landlord does not conduct a move-out inspection? This guide explains your obligations, how to protect your rental deposit, and steps to take for a smooth transition.

Understanding Move-Out Inspections in Newfoundland and Labrador

In Newfoundland and Labrador, the Residential Tenancies Act sets the rules for residential rentals. While initial and move-out inspections are not strictly required by law, they are strongly encouraged to avoid disputes over property condition and damage deposits.^[1]

A move-out inspection allows you and your landlord to review the unit together, check for cleanliness or damage, and agree on the state of the property at move-out. If a landlord skips this step, disagreements about returning your security deposit can arise.

Why a Move-Out Inspection Matters

• Evidence of condition: An inspection creates a baseline proof of the unit’s shape at move-out.
• Deposit disputes: It can help resolve whether repairs or cleaning costs can be deducted from your deposit.
• Fairness: Inspections protect both tenant and landlord from unfounded claims.

What to Do If No Move-Out Inspection Happens

If your landlord does not arrange or refuses to do a final inspection, it’s important to protect yourself and your deposit:

• Document the property: On your last day, take date-stamped photos and videos of every room, showing you have cleaned and there’s no new damage.
• Ask for written communication: Email or message your landlord to ask for a final inspection, and keep their response (or lack of response) as evidence.
• List any existing issues: Prepare a brief written summary of any problems present at move-out, and share it with your landlord.
• Collect witness statements: If possible, have a neutral third party witness the state of the rental when you depart.

These steps help if your landlord claims for damages or refuses to return your deposit.

Getting Your Rental Deposit Back

Security deposits (sometimes called damage deposits) are typically returned within 15 days of the end of your tenancy unless your landlord files a claim for damages or unpaid rent. If your landlord withholds any amount, they must provide you with a breakdown of deductions.

If you have difficulty recovering your deposit, check out How to Get Your Security Deposit Back with Interest When Moving Out for steps and strategies specific to Newfoundland and Labrador.

What If There’s a Dispute?

If a disagreement arises over damages or your deposit, you can apply to the Residential Tenancies Office (RTO) — the official body handling rental disputes in Newfoundland and Labrador.

Typical issues tenants raise include:

• Deposit not returned within the legal timeframe
• Disputes about cleanliness, repairs, or damages
• Unclear or unfair deductions from the deposit

You must file the proper form, and include as much documentation (photos, communication, receipts) as you can.

Official Forms: Applying to the Residential Tenancies Office

• Application for Orders (Form RTB-01): Use this to apply for the return of your deposit or to challenge damages claimed by your landlord.
  Practical example: If you moved out, did not have an inspection, and your landlord won’t return your deposit, you can use this form to start a dispute.
  Official form: Application for Orders (RTB-01)

Tips for Tenants Moving Out

While move-out inspections are optional, there are best practices that can help every tenant:

• Clean the unit thoroughly and repair minor damage.
• Take photos and videos showing the property condition before leaving.
• Return all keys and get a written acknowledgment.
• Communicate in writing when requesting inspection or deposit return.
• Check Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit for a detailed checklist and advice.

For more information on your rights and typical issues facing tenants in Newfoundland and Labrador, visit Tenant Rights and Landlord Rights in Newfoundland and Labrador.

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FAQ: Tenants’ Move-Out Rights in Newfoundland and Labrador

1. Is a move-out inspection required by law in Newfoundland and Labrador?
   No, but it is recommended for both tenant and landlord to avoid disputes about property condition and deposit.
2. What if my landlord refuses to do a move-out inspection?
   Document the unit’s condition yourself with detailed photos/videos and written communication. These records help you if a dispute arises over your deposit.
3. How long does my landlord have to return my security deposit?
   Your landlord must return your deposit within 15 days of the end of tenancy or after both parties agree on any claims. If not, you can apply to the Residential Tenancies Office.
4. What documentation should I keep when moving out?
   Keep all communication with your landlord, photos/videos of the property, and copies of any request or notice letters.
5. Where do I go if there’s a problem about my deposit or move-out?
   File an application with the Residential Tenancies Office and provide evidence with your claim.

Conclusion: Key Takeaways for Tenants

• A move-out inspection isn’t required in Newfoundland and Labrador, but requesting one and documenting your unit’s condition is strongly recommended.
• If a landlord avoids or refuses an inspection, detailed documentation is your best protection for getting your security deposit back.
• Apply to the Residential Tenancies Office if a dispute with your landlord cannot be resolved.

Preparing in advance will help you ensure a smooth transition and help recover your deposit without unnecessary stress.

Need Help? Resources for Tenants

• Residential Tenancies Office - Newfoundland and Labrador: Information, forms, and dispute resolution services
• Phone: 1-877-829-2608 (toll-free within NL)
• Email: rten@gov.nl.ca
• Tenant advocacy: Public Legal Information Association of NL (PLIAN)

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1. Residential Tenancies Act (Newfoundland and Labrador)
2. Residential Tenancies Office - Government of NL

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