Do I have to do a move-in inspection in Newfoundland and Labrador?

The law encourages but does not require move-in inspections. However, it's strongly recommended for both tenants and landlords to conduct and document one.

What if my landlord doesn't return my deposit?

You can apply for the return of your deposit using Form 6 through the Residential Tenancies Office. Ensure you have your documentation to support your claim.

What should I do if I find damage after moving in?

Record the damage with photos and notify your landlord right away in writing. Keep copies for your own records.

Is my presence required at the final inspection?

While not required by law, it is best practice to attend and ask your landlord to sign and date any written inspection or checklist.

Documenting Your Move In and Move Out in Newfoundland and Labrador

Discrimination & Accessibility Newfoundland and Labrador published June 13, 2025

Moving in or out of a rental property in Newfoundland and Labrador can be exciting, but it also comes with key responsibilities. Knowing what to document at these critical stages helps safeguard your rights and helps ensure you get your deposit back. This guide explains exactly what tenants should record, when to use official forms, and how to work with your landlord or property manager for a smooth transition—all within Newfoundland and Labrador's legal framework.

Why Documentation Is Essential When Moving In or Out

Accurate documentation protects both you and your landlord by clearly establishing the property's condition at the start and end of your tenancy. If disputes arise over repairs, damages, or the return of your deposit, having thorough records is your best defense.

What to Document at Move-In

Initial Condition Report: Make a detailed list or take photos/videos of every room, including floors, walls, ceilings, windows, and appliances.
Note Existing Damage or Issues: Record any scratches, stains, dents, or broken fixtures.
Check Major Systems: Test smoke detectors, lights, plumbing, heating, and accessible electrical outlets.
Document Furnishings or Equipment: If your rental includes appliances or furniture, verify their condition and note serial numbers if possible.
Meter Readings: Log water, electricity, and oil/propane readings on the first day of your tenancy.

For practical tips on preparing for your move, see Essential Tips for Tenants When Moving Into a New Rental Home.

Required Forms and Official Steps

Initial Inspection Form: While not always mandatory, it's strongly recommended to use a move-in inspection form. In Newfoundland and Labrador, landlords and tenants may use their own checklist or a sample form. Be sure both parties sign and date the document, and keep a copy for your files. For template checklists, visit the Residential Tenancies Office.

The Guide to the Initial Rental Property Inspection for Tenants offers further guidance on conducting and recording inspections.

What to Document When Moving Out

A thorough move-out process can prevent unnecessary charges or disputes. Your primary focus should be documenting the exact state you leave the unit in.

Photograph and Record Condition: Take pictures/videos of all areas, especially any pre-existing damage identified at move-in.
Final Meter Readings: Repeat the process for water, electricity, and any other utilities.
Cleanliness: Note the state of appliances, fixtures, and communal spaces (if applicable).
Return of Keys: Document when and how you return all keys, garage openers, or access cards.
Participate in a Final Inspection: If the landlord is available, walk through the unit together and complete an exit checklist. Have both parties sign off, and save a copy.

Keeping clear, dated photos and written checklists will help ensure you get your security deposit back and avoid responsibility for issues you didn't cause.

For a smooth transition and to understand more about your responsibilities, refer to Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit.

Getting Your Deposit Returned

If you've properly documented your move-in and move-out, and fulfilled all obligations, you are entitled to the return of your security deposit (plus interest, if applicable) under the Residential Tenancies Act, 2018^[1]. Landlords must return deposits within a set timeframe after you move out unless there are legitimate deductions. For a deeper look at deposits, see Understanding Rental Deposits: What Tenants Need to Know.

Key Forms for Tenants

Application for Return of Security Deposit (Form 6): If your landlord does not return your deposit within the legal timeframe, use this form to apply for its return through the Residential Tenancies Office.
Learn more and download Form 6 (PDF).

Practical Example: If your landlord claims there are damages not noted at move-in, use your inspection forms and photos as evidence to support your application.

About the Residential Tenancies Office

The Residential Tenancies Office (RTO) in Newfoundland and Labrador handles tenant-landlord disputes, deposit issues, and rule enforcement. Both landlords and tenants may apply to the RTO for a hearing if a disagreement cannot be settled.

What Does the Law Say?

All rental agreements in Newfoundland and Labrador are governed by the Residential Tenancies Act, 2018^[1]. Legislation covers deposits, inspections, repairs, and each party's rights.

For a broader overview, check Tenant Rights and Landlord Rights in Newfoundland and Labrador.

Other Tips for Tenant Protection

Document all communication with your landlord, especially regarding repairs or complaints.
Store all documentation safely—digital backups are recommended.
If you have health or safety concerns, review the Health and Safety Issues Every Tenant Should Know When Renting guide.
Easily find listings with Houseme's map tool for your next move.

Frequently Asked Questions

Do I have to do a move-in inspection in Newfoundland and Labrador?
The law encourages but does not require a move-in inspection. However, it's strongly recommended for both parties to protect themselves.
What happens if my landlord refuses to return my deposit after I move out?
You can apply for its return using Form 6 through the Residential Tenancies Office. Your documentation will be crucial for your case.
What should I do if I discover damage after moving in?
Immediately record the damage with photos and inform your landlord in writing. Refer to your inspection checklist as proof.
Do I need to be present at the final inspection?
It is best practice to be present with your landlord to ensure agreement on the unit’s condition. Ask them to sign and date any checklist used.
If I didn’t keep records at move-in, what can I do at move-out?
Take detailed photos and notes at move-out. For future tenancies, always document at the start and end.

Summary: Key Takeaways

Document your rental's condition thoroughly at both move-in and move-out using photos and inspection forms.
Review and use official forms, especially for deposit disputes.
Keep all records, as they’re essential if disagreements go to the Residential Tenancies Office.

Need Help? Resources for Tenants

Residential Tenancies Office Newfoundland and Labrador – Dispute resolution, forms, and guidance.
Public Legal Information Association of Newfoundland and Labrador – Free tenant information and advocacy.
Tenant Rights and Landlord Rights in Newfoundland and Labrador – Overview of provincial rules and resources.

Residential Tenancies Act, 2018 (NL)