Moving out of a rental in New Brunswick can be stressful for tenants. Understanding how move-out inspections work and what deductions a landlord may make from a security deposit helps you avoid surprises and preserve your rights. This guide explains typical inspection procedures, common reasons for deposit deductions, timelines for returning deposits, and the evidence you should collect. It also outlines how to use official forms and where to apply if you dispute deductions. Written for tenants and renters in New Brunswick, the information focuses on practical steps you can take today to document the condition of your unit, communicate with your landlord, and prepare for a final inspection or tribunal application.
Before the final inspection
Start preparing at least a few weeks before you vacate. Take dated photos and short videos of each room, keep receipts for repairs or cleaning, and note existing wear and tear from move-in to compare at the final walkthrough. If you plan to challenge deductions, you will likely need to file with the Residential Tenancies Tribunal[1] under the province's tenancy rules and refer to the Residential Tenancies Act[2] for timelines and legal standards.
Checklist to prepare
- Gather dated photos, videos and receipts as your primary evidence.
- Repair minor damage you caused and keep invoices for completed work.
- Return keys and hand over locks at the final walkthrough.
- Confirm how your landlord calculated any proposed deductions from your deposit.
Share your documentation with the landlord before the inspection so issues can be discussed in person. If your lease requires a move-out inspection, request a walkthrough appointment and ask for a written inspection report.
Common reasons landlords deduct from a security deposit
Landlords can generally deduct for unpaid rent, deliberate damage beyond normal wear and tear, and for cleaning if the unit is left excessively dirty. They cannot deduct for normal wear and tear from ordinary use. When you receive an itemized list of deductions, ask for invoices or estimates that support the amounts.
- Unpaid rent, fees or utility arrears itemized with dates and amounts.
- Costs to repair deliberate or careless damage beyond normal wear and tear.
- Cleaning charges if the landlord can show the unit was left in an unacceptable condition.
If you disagree with deductions, ask the landlord to explain and produce receipts. If you still cannot reach agreement, you can file an application with the tribunal to recover your deposit or contest the amount.
How deposits must be handled in New Brunswick
Security deposits and the timelines for returning them are governed by provincial tenancy rules. Keep a record of when you paid the deposit, where it was held (some provinces require it to be held in trust), and any correspondence about deductions. If the landlord does not return the deposit or an itemized statement within the required time, you may file an application with the Residential Tenancies Tribunal[1].
Documenting and disputing deductions
When disputing deductions, organize evidence into a clear timeline: move-in condition, maintenance requests made during tenancy, move-out photos, cleaning receipts, and communication with the landlord. Provide copies, not originals, and keep a log of dates you sent or received documents. If you file with the tribunal, include this packet with your application and be ready to explain each item.
For detailed move-out steps, see The Final Inspection: What Tenants Need to Know Before Moving Out and for tips on recovering your deposit, see How to Get Your Security Deposit Back with Interest When Moving Out.
If you are searching for a new rental while preparing to move, consider using a national search site for listings and comparisons: Find rental homes across Canada on Houseme.
FAQ
- How much notice should my landlord give for a move-out inspection?
- There is no single rule for notice length; landlords should provide reasonable notice and arrange a mutually convenient time for a final inspection.
- What counts as normal wear and tear?
- Normal wear and tear includes gradual deterioration from regular use, such as minor scuffs, small nail holes or fading paint; landlords cannot charge tenants for this.
- How do I challenge unfair deposit deductions?
- Ask for receipts and an itemized list, attempt to resolve with your landlord, and if needed file an application with the Residential Tenancies Tribunal[1] with your evidence packet.
How-To
- Collect dated photos and video of every room and any previous condition notes you have.
- Complete minor repairs and gather receipts for cleaning or professional services.
- Schedule and attend the final inspection with your landlord and ask for a written checklist.
- If deductions appear, request an itemized statement and supporting invoices from the landlord.
- If you cannot agree, file an application with the Residential Tenancies Tribunal and submit your evidence.
Key Takeaways
- Document the unit thoroughly at move-in and move-out to protect your deposit.
- Landlords can deduct for unpaid rent and damage beyond normal wear and tear only.
- Use official forms and the tribunal if you cannot resolve deductions directly.
Help and Support / Resources
- Residential Tenancies Tribunal - Government of New Brunswick
- Residential Tenancies Act - Government of New Brunswick
- Official forms and information - Service New Brunswick
