Move-In and Move-Out Documentation for Tenants in New Brunswick

Moving into or out of a rental home in New Brunswick? Careful documentation is essential to protect your rights as a tenant, including your deposit and your ability to resolve any disputes. This guide covers what to record at both move-in and move-out, plus key steps recognized under New Brunswick's residential tenancy laws.

Why Documenting Your Rental Condition Matters

Accurate records help avoid misunderstandings and support your case if disagreements arise over damage, repairs, or returning your security deposit. Photos and detailed notes are your best protection.

What to Document When You Move In

Start before you unpack. When you first get access to your new rental, thoroughly record its condition and any issues you notice. This is your proof if conflicts come up later.

• Take timestamped photos or videos of every room, focusing on floors, walls, appliances, plumbing, and windows.
• Use a checklist or inventory to note the condition of fixtures, smoke detectors, doors, and furniture (if provided).
• Document any existing damage, wear, stains, or malfunctions.
• List all provided keys, garage openers, and parking or storage details.

If your landlord is present, walk through the rental together and agree on the inventory. Keep copies signed by both sides.

Initial Inspection Forms and Official Steps

While New Brunswick does not require an official inspection form, using a standard checklist and exchanging it with your landlord is strongly recommended. This documentation will help ensure a smooth return of your deposit later. For examples, see the government’s Tenant Guide (PDF) (page 18).

For a deeper look at inspections, see Guide to the Initial Rental Property Inspection for Tenants.

Proof of Paying the Deposit

Always keep copies of receipts and all correspondence about your deposit. Understanding your rights regarding deposits is especially important; see Understanding Rental Deposits: What Tenants Need to Know.

What to Document When You Move Out

Move-out is your chance to prove you've left the place in good condition. A careful inspection—ideally with your landlord—can help avoid disputes over damages or deductions from your deposit.

• Take dated photos or videos of the cleaned, empty unit, showing all rooms, appliances, and fixtures.
• Compare these with your move-in photos and checklist.
• Make a list of items left behind or missing (if the unit was furnished).
• Record your handover of keys with a written receipt signed by you and your landlord.

If repairs are outstanding, keep evidence of your requests—this helps if disputes arise over Obligations of Landlords and Tenants.

Move-Out Inspection

While not required by law in New Brunswick, many landlords conduct a final inspection. Join this inspection if possible, and compare notes with your move-in records. This process is explained step-by-step in The Final Inspection: What Tenants Need to Know Before Moving Out.

About Official Forms in New Brunswick

• Landlord and Tenant Notice of Termination (Form 9): Used if you or your landlord are ending the tenancy. Download Form 9 here. For example, you’d use this form to give the official notice you're ending your lease.
• Notice of Request for Hearing (Form 12): Needed if you have a dispute and need a Residential Tenancies Officer to decide. Download Form 12 here. This form is for situations like disagreements over deposit returns or damages.

Forms and full instructions are available via the New Brunswick Residential Tenancies Tribunal.

Which Tribunal Handles Tenant Concerns?

All rental housing disputes are managed through the Residential Tenancies Tribunal of New Brunswick. They provide online filing, guidance, and official forms for tenants and landlords.

Relevant Legislation

Your rental rights are outlined under the Residential Tenancies Act of New Brunswick. This law sets deposit, entry, inspection, privacy, and eviction standards.[1]

For a full overview of your legal rights, see Tenant Rights and Landlord Rights in New Brunswick or Find rental homes across Canada on Houseme for more housing resources.

FAQ

1. What should I do if my landlord refuses a move-in inspection?
   You can still take photos, create a detailed checklist, and send copies to your landlord by email to show you documented everything in good faith.
2. What if I find undisclosed damage after moving in?
   Report issues in writing right away with photos. If repairs aren’t made, you can seek help from the Residential Tenancies Tribunal.
3. Can my landlord keep part of my deposit for normal wear and tear?
   No, landlords can only deduct for actual damages beyond everyday use as defined under the Residential Tenancies Act.
4. Is a written move-out inspection mandatory in New Brunswick?
   No, but doing one protects you. Always document your move-out condition yourself.
5. What happens if my landlord doesn’t return my deposit?
   Ask for it in writing first. If there’s a dispute, file a Notice of Request for Hearing (Form 12) with the Tribunal.

Conclusion: Key Takeaways for NB Tenants

• Thorough documentation—especially photos and lists—is your strongest protection for both move-in and move-out.
• Use checklists and keep written correspondence about issues, repairs, and deposit payments.
• Know your rights: if matters can’t be resolved, the Residential Tenancies Tribunal can help.

Careful preparation helps ensure a safe and fair rental experience in New Brunswick for all tenants.

Need Help? Resources for Tenants

• Residential Tenancies Tribunal of New Brunswick – official forms and dispute resolution
• Public Legal Education and Information Service of New Brunswick (PLEIS-NB) – tenant rights guides
• For tenants experiencing discrimination or accessibility barriers, contact the New Brunswick Human Rights Commission
• General housing help: New Brunswick Social Development - Housing

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1. Residential Tenancies Act of New Brunswick

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