Moving out can feel stressful for a renter, but careful documentation in New Brunswick helps protect your security deposit and reduces the chance of disputes. This guide explains simple, tenant-focused steps to record the condition of your rental, compare it to your move-in notes, and communicate effectively with your landlord and the Residential Tenancies Tribunal if needed. Use clear dated evidence, keep copies of forms and receipts, and follow official timelines so you can respond quickly if questions arise.
Before you move out
Start preparing several weeks before your termination date: re-read your rental agreement, check the move-in report if you completed one, and plan a room-by-room walkthrough. Schedule time to collect evidence and to complete any agreed repairs or cleaning. For guidance on what to check at move-in that you can later compare to, see Guide to the Initial Rental Property Inspection for Tenants.
- Take high-resolution photos and video of every room, including ceilings, floors, walls, plumbing fixtures and appliances, with visible timestamps or filenames that show dates.
- Keep dated receipts or records for professional cleaning or repairs you arrange so you can show costs and who performed the work.
- Document the condition of keys, locks and any shared access cards when you return them to avoid later claims about missing items.
- Record the security deposit amount, any agreed deductions and the method and date of payment to prove what was paid at the start of tenancy.
What evidence to collect and how to organize it
Organize files in one folder (digital and a printed copy if possible). Label photos by room and date, keep a short written inventory, and save repair notices or messages from your landlord. If you need to apply to the Residential Tenancies Tribunal, a clear bundle makes your case easier to follow.[1]
- Photos/videos: include wide shots and close-ups of any existing damage or wear; note lighting and include a date marker in file names.
- Written inventory: list items, condition notes and compare to your move-in report or photos.
- Repair records: invoices or messages from contractors or agreed minor fixes you did yourself; include receipts for materials.
Final inspection and deposit return
Request a final inspection or walk-through with your landlord and be present if possible. Take dated photos during that inspection and ask the landlord to note any disagreements in writing. Learn what to expect at the end of tenancy and how inspections typically work in New Brunswick by reviewing The Final Inspection: What Tenants Need to Know Before Moving Out. If you disagree with deductions, you can apply to the Residential Tenancies Tribunal for a decision; review how to file an application and the required evidence before you apply.[2]
Official forms and when to use them
New Brunswick tenants may need official forms when asking the tribunal for a ruling or when serving notices. Common items include the application to the Residential Tenancies Tribunal and any official notice templates used to end a tenancy. Keep copies of any notice you give or receive and note the delivery method and date. For the tribunal application, gather your evidence package (photos, receipts, inventory and correspondence) so you can attach it when you file.[3]
Communicating with your landlord
Use clear, written communication when possible: email or text messages create a record. If you speak by phone, follow up with a short email summarizing the call. Keep a log of dates and a short note about what was said. Neutral, factual language helps — describe the condition and attach dated photos rather than expressing emotion.
FAQ
- Do I need a move-in report to win a dispute about damage?
- A move-in report is strong evidence but not strictly required; dated photos and receipts can also demonstrate pre-existing damage and help your case.
- How long does the landlord have to return my deposit in New Brunswick?
- Timelines vary — keep your lease and provincial rules handy and submit a written request if the landlord delays; you can apply to the tribunal if necessary.
- What if the landlord claims I caused damage that I didn’t?
- Present your dated photos, move-in notes and any receipts for repairs or cleaning; if you cannot resolve it directly, you may file with the Residential Tenancies Tribunal for a decision.
How-To
- Create a dated inventory and label photos with room names and dates.
- Take wide-angle photos and close-ups of any damage, ensuring filenames or metadata show the date.
- Arrange and document any agreed repairs; keep receipts and before/after photos.
- Request a final inspection with the landlord and attend if possible; take photos during the walkthrough.
- If deductions are disputed, prepare your evidence package and file an application with the Residential Tenancies Tribunal.
Key Takeaways
- Document condition with dated photos and a written inventory to protect your deposit.
- Keep receipts for cleaning and repairs and organize them with your evidence files.
- Request a final inspection and attend to reduce misunderstandings.
Help and Support / Resources
- Contact Residential Tenancies Tribunal - Government of New Brunswick
- Read the Residential Tenancies Act - Government of New Brunswick
- Service New Brunswick: tenant resources and forms
