Obtaining Transcripts from Manitoba RTB Proceedings

Tenants who take part in Residential Tenancies Branch (RTB) hearings in Manitoba sometimes need an official transcript of the proceeding—for appeals, evidence review, or to support a complaint. This guide explains how tenants can ask for recordings or transcripts, who can order them, typical timelines and costs, and practical tips for preserving evidence and preparing to use a transcript in disputes. It uses plain language so renters without legal experience can follow the steps, including contacting the RTB, engaging a court reporter when necessary, and checking applicable rules under Manitoba tenancy law. If you face a deadline or need a transcript for an appeal, the steps below will help you navigate the process and find official forms and contacts.

What are transcripts and why tenants may need them

A transcript is a written, word-for-word record of what was said during an RTB hearing. Tenants may request transcripts to prepare an appeal, check what was said at a hearing, or to provide precise evidence in related disputes. Transcripts can be especially useful when a tenant or landlord intends to appeal a decision or when factual accuracy matters for enforcement or future proceedings.

Who provides recordings and transcripts

• RTB recordings: some RTB hearings are audio-recorded; the branch manages its own recordings and can advise whether an audio file exists and how to request access^[1].
• Court reporters: for a formal transcript you may need to hire an independent court reporter or transcription service who will produce a certified transcript for a fee.
• Third-party services: private transcription companies can create verbatim transcripts from audio files if you can obtain the recording.

How to request a transcript from the RTB

Start by asking the RTB whether the hearing was recorded and whether they provide transcripts or copies of the audio. If the RTB does not produce transcripts, ask for their policy in writing so you can show it to a court reporter or use it in an appeal. Always note any applicable deadlines for appeals when ordering a transcript—transcription can take time and delays can affect your rights.

• Check recording availability: contact the RTB to confirm whether the hearing was recorded and how to request a copy^[1].
• Contact the RTB in writing: send a clear written request (email or letter) saying which hearing you attended, the date, and that you want access to the recording or transcript.
• Ask about forms and fees: if the RTB has a form to request records, complete it; if not, request written confirmation of any fees and expected turnaround time.
• Order a court reporter when needed: if the RTB only provides audio, hire a court reporter to produce a certified transcript from that audio or from your recording.
• Budget for costs: transcripts and court reporters can be costly—confirm fees up front and ask for cost estimates and payment terms.

FAQ

Can I get a transcript of my RTB hearing?

Possibly: ask the RTB first to see if the hearing was recorded and whether they will provide a copy; if not, you can arrange for a court reporter to transcribe an audio file or produce a transcript for you.

How long does it take and how much does a transcript cost?

Turnaround and cost vary: RTB processing times differ and private court reporters set their own rates; ask for an estimate in writing so you can plan for appeal deadlines.

Will a transcript help with an appeal or enforcement?

Yes: a verbatim transcript provides precise wording that can be important for appeals, judicial reviews, or when evidence is disputed.

How-To

1. Confirm recording: contact the RTB with the hearing date and file number and ask whether an audio recording exists and how you can access it^[1].
2. Make a written request: email or mail a short written request including your name, contact details, hearing date, and a brief purpose for the transcript (appeal, review, etc.).
3. Complete any official forms: if the RTB provides a records request form, fill it out; keep a copy and note any reference number they give you.
4. Order transcription if needed: if the RTB gives you an audio file, hire a certified court reporter or transcription service and supply the audio along with required authorizations.
5. Track deadlines and delivery: confirm expected delivery dates and ensure the transcript arrives before any appeal or filing deadlines.

Help and Support / Resources

• Residential Tenancies Branch (RTB) contact and information
• The Residential Tenancies Act (Manitoba)
• Manitoba Courts (for information on court reporters and transcripts)

If you are also looking for a new rental after a dispute, you can Find rental homes across Canada on Houseme for listings and neighbourhood tools.

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1. [1] Manitoba Residential Tenancies Branch
2. [2] Residential Tenancies Act (Manitoba)
3. [3] Manitoba Courts - information on court reporters and transcripts