Many tenants in British Columbia find it helpful to complete a Condition Inspection Report when they move in and again when they move out. The RTB-27 gives renters and landlords a simple, consistent way to note the condition of each room, record existing damage, and attach photos so there is clear evidence if a dispute about a security deposit arises. Completing the form carefully protects your deposit and makes discussions about cleaning or repairs more straightforward. This guide explains when to use the RTB-27, what to document during an inspection, how to share copies with your landlord, and where to find the official form and further guidance for tenants in British Columbia.
What is the Condition Inspection Report (RTB-27)?
The Condition Inspection Report (RTB-27) is the official form used in British Columbia for documenting the state of a rental unit at move-in and move-out. The form asks you to record the condition of each room, note any existing damage, and attach photos or comments. Use the RTB-27 to create a shared record with your landlord and reduce uncertainty about whether damage or cleaning is the tenants responsibility or pre-existing. You can find the official RTB-27 form and instructions on the provincial forms page.[1]
When and why to complete the RTB-27
- Move-in inspection: complete the report as soon as you move in to record existing conditions and protect your security deposit.
- Move-out inspection: use the same form to compare conditions when you leave and note any new damage or required cleaning.
- Deposit protection: a clear inspection record makes it harder for disputed deductions to be kept without evidence.
If you have questions about the inspection process, read the Guide to the Initial Rental Property Inspection for Tenants for practical tips on what to look for during a move-in check.
How to complete the RTB-27
Follow these practical steps when you complete the RTB-27. Describe each room honestly, note wear versus damage, and be specific about locations. Attach or reference dated photos for any concerns. Keep a signed copy for your records and give one to your landlord.
If you plan to do a final walk-through before moving out, the The Final Inspection: What Tenants Need to Know Before Moving Out page explains how to compare notes and address fixes or cleaning.
Common questions about signatures and copies
Ask the landlord to sign or initial the RTB-27 after you complete it. If the landlord refuses to sign, keep your dated copy and any photos; you can still use your evidence in discussions or dispute processes with the Residential Tenancy Branch.[2]
FAQ
- Who should fill out the RTB-27?
- Both tenant and landlord should complete the form together when possible; at minimum, the tenant should fill it out, keep a copy, and give the landlord a copy or ask the landlord to sign.
- How soon after moving in should I complete the report?
- Complete the inspection as soon as you move in or within the first few days so the record reflects the units condition on arrival.
- What if the landlord disagrees with my notes?
- Keep your dated copy and photos, try to resolve the difference directly, and contact the Residential Tenancy Branch for information on dispute resolution if you cannot reach an agreement.[2]
How-To
- Inspect each room carefully and write clear notes about walls, floors, fixtures, and appliances.
- Take dated photos or short videos of any existing damage or unusual wear to serve as evidence.
- Fill out the RTB-27 form completely, including comments and attachments where needed.
- Give a copy to your landlord and keep a signed or dated copy for your records.
- If a dispute arises, gather your photos, the completed RTB-27, and any receipts or communication to support your case when contacting the Residential Tenancy Branch.
Help and Support / Resources
- Contact the Residential Tenancy Branch - Government of British Columbia
- Find the Condition Inspection Report (RTB-27) and forms
- Read the Residential Tenancy Act (BC)
