Rent & Deposit Checklist for Alberta Tenants

Renting a new home in Alberta? Navigating rent payments and security deposits is essential for a smooth tenancy. Understanding your rights and obligations helps ensure your deposit is protected, your rent is paid on time, and you avoid common disputes. This checklist breaks down every important step and legal protection for Alberta tenants.

What Counts as Rent and Deposits in Alberta?

In Alberta, "rent" refers to regular payments made to a landlord for living in a rental unit. "Deposits" typically mean security deposits (sometimes called "damage deposits") collected at the start of a lease.

• Security deposit: The most common deposit in Alberta. Landlords cannot request more than one month's rent as the security deposit.
• Other deposits/fees: Application fees and other advance payments (outside of the security deposit) are generally not allowed.

You can learn more about deposit rules and best practices in Understanding Rental Deposits: What Tenants Need to Know.

When and How to Pay Rent

Tenants and landlords should agree—preferably in writing—on the day, method, and amount of rent. Common payment forms include electronic transfer, cheque, or cash (with a receipt).

• Make sure your lease clearly states the rent due date.
• Always get a receipt for rent or deposit payments.
• Consider setting reminders to avoid late payments, as late rent could lead to eviction notices.

For details and tenant advice on payment methods and what to do if you face issues, see the Tenant's Guide to Paying Rent: Rights, Responsibilities, and Tips.

Checklists: At Move-In and Move-Out

Before You Move In

• Read and sign your lease agreement. The landlord must provide you with a signed copy.
• Pay the security deposit (no more than one month's rent).
• Receive a written receipt for your security deposit.
• Conduct a written move-in inspection with your landlord. Use Alberta's recommended Move-In/Move-Out Inspection Report form (see below).
• Document the condition of the rental with photos and detailed notes.

For practical advice, check the Guide to the Initial Rental Property Inspection for Tenants.

During Your Tenancy

• Keep copies of your lease, inspection reports, and all payment receipts.
• Maintain the rental in reasonable condition; report damages promptly.
• Pay rent on time each month via your agreed payment method.

When Moving Out

• Give proper notice as required by your lease and Alberta law.
• Request a move-out inspection using the same Move-In/Move-Out Inspection Report.
• Ensure the unit is clean and free of damages (not including normal wear and tear).
• Provide your forwarding address in writing for return of your deposit.
• The landlord must return your deposit (plus interest) within 10 days of move out, unless deductions are made for damages or unpaid rent.

Important Forms for Alberta Tenants

• Move-In/Move-Out Inspection Report (Form number not assigned): This form documents the condition of the property at the start and end of your tenancy. Both you and your landlord should complete and sign it together.
  Official Move-In/Move-Out Inspection Report – Use it before taking possession and after leaving the rental unit. This protects both parties if there is a dispute about damage deductions.

If you need to file a dispute over your security deposit or unpaid rent, you may need to use an Application for Residential Tenancy Dispute Resolution Service (RTDRS) form. The RTDRS is the official dispute tribunal for residential tenancy matters in Alberta. Apply to the RTDRS here.

Key Legislation and the Tribunal for Alberta

• Alberta Residential Tenancies Act – The main law governing rent, deposits, and tenant-landlord rights in Alberta.
• Residential Tenancy Dispute Resolution Service (RTDRS) – Handles most tenancy disputes, including deposit issues, rent arrears, and more.

To compare rights and responsibilities across provinces, see Tenant Rights and Landlord Rights in Alberta.

Tips for Protecting Your Deposit

• Always sign a written lease and get receipts for all payments.
• Complete inspection reports with detailed notes and photos.
• Communicate all requests or complaints in writing.
• Provide a forwarding address so the landlord can return your deposit.

Frequently Asked Questions about Rent & Deposits in Alberta

1. How much security deposit can my landlord charge? In Alberta, a security deposit cannot exceed one month's rent. Application or "key money" fees are not allowed under the Residential Tenancies Act.¹
2. Do I get interest on my security deposit? Yes, landlords must pay tenants interest on their security deposit, calculated annually. Exact rates change every year and are set by the government.
3. Can the landlord deduct money from my deposit? Yes, but only for unpaid rent, damages beyond normal wear and tear, or breaches of lease terms. A detailed written statement of deductions is required.
4. How do I get my deposit back? The landlord must return your deposit (plus applicable interest) within 10 days of your move out, unless there is a deduction or you agree otherwise in writing.
5. What if my landlord refuses to return my deposit? You can apply to the Residential Tenancy Dispute Resolution Service (RTDRS) for a decision and possible order to return your deposit.

How To: Handle Common Deposit and Rent Issues in Alberta

1. How do I request my security deposit back? Provide your forwarding address in writing to your landlord immediately after moving out. If you don't get your deposit within 10 days, send a written request. Keep copies of all correspondence.
2. How to dispute deductions from my deposit? If you disagree with deductions or the landlord keeps your deposit, gather all relevant documents (lease, photos, inspection reports) and file an application with RTDRS.
3. How can I avoid problems when paying rent? Ensure all rent payments are documented with receipts or electronic records. Set up reminders or automatic payments if possible.
4. What if I can't reach an agreement with my landlord? Consider free mediation through RTDRS or contact a local tenancy advice service for support.

Key Takeaways for Alberta Tenants

• Security deposits must not exceed one month's rent and are protected by law.
• Always complete inspection reports at move-in and move-out to safeguard your deposit.
• The Residential Tenancy Dispute Resolution Service (RTDRS) can help resolve deposit and rent disputes efficiently.

Need Help? Resources for Tenants

• Alberta Residential Tenancies Act Handbook – Plain-language guide for tenants and landlords.
• Residential Tenancy Dispute Resolution Service (RTDRS) – Contact for deposit and rent disputes.
• Service Alberta – Tenant resources, fact sheets, and consumer advice.
• Canada's best rental listings platform

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1. Alberta Residential Tenancies Act
2. Residential Tenancy Dispute Resolution Service (RTDRS)
3. Move-In/Move-Out Inspection Report

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