Starting or ending a tenancy in Saskatchewan can be stressful, but the move-in/move-out checklist form is an essential tool to protect both tenants and landlords. Understanding how this official document works will help you avoid misunderstandings and disputes about damage or cleanliness, and increase your chances of getting your security deposit back.
What Is the Move-In/Move-Out Checklist Form in Saskatchewan?
The move-in/move-out checklist form, officially called the "Inspection Report," is a required document for rental properties in Saskatchewan. Both the landlord and tenant must complete this form together at the beginning and end of a tenancy. The checklist details the condition of the rental unit, covering each room and fixture.
The form is designed to:
- Record the state of the property for future comparison
- Prevent disagreements over existing damage or cleanliness
- Support fair handling of security deposits and repairs
Why Is the Checklist Required?
According to the Office of Residential Tenancies (ORT), Saskatchewan law requires landlords and tenants to complete an inspection report at both move-in and move-out1. This is set out under The Residential Tenancies Act, 2006. If the landlord does not complete the move-in and move-out inspection reports, they may lose the right to claim for damages against the security deposit.
If you want to learn more about your rights in Saskatchewan, see Tenant Rights and Landlord Rights in Saskatchewan.
Official Checklist Form: Name, Source, and When to Use It
- Form Name: Inspection Report
- Form Number: No official number (commonly found as "Inspection Report" on the ORT website)
- Where to Get It: Download the official Inspection Report (PDF) from the Government of Saskatchewan
Complete this form:
- When you move into a new rental unit
- When you are moving out as your tenancy ends
How the Inspection Works: Example for Tenants
Suppose you're moving into a new apartment on July 1st. On move-in day, you and your landlord walk through the property, noting the state of the walls, floors, windows, appliances, and so on, marking everything on the Inspection Report. When you decide to move out, you repeat this process, using a new copy of the same checklist. Any items that have changed or new damages are recorded for comparison. Both parties sign and date each report, and each should keep a copy.
What Should Be Included in the Checklist?
The Saskatchewan Inspection Report should cover:
- Walls, ceilings, and floors of each room
- Windows and doors
- Plumbing and bathroom fixtures
- Lighting and electrical outlets
- Appliances (stove, fridge, etc.)
- Cleanliness issues (such as mold or pests)
This helps both parties agree on what is normal wear and tear, and what could be considered damage.
Who Must Be Present?
Both you and your landlord, or someone acting on your behalf (such as a friend or property manager), should be present during both inspections. Each person should thoroughly check each room and sign the completed report to confirm agreement.
How Does the Checklist Protect Your Security Deposit?
The signed Inspection Reports can be crucial if there's a dispute about the return of your security deposit. If your landlord tries to claim that you damaged the property, the Inspection Report will help prove whether the issue existed before you moved in or resulted from normal use. For a deeper understanding of rental deposits and their return, see Understanding Rental Deposits: What Tenants Need to Know.
Move-Out Inspection: What If There’s a Dispute?
If you and your landlord disagree about the condition of the unit or the deposit, you can apply to the Office of Residential Tenancies (ORT) for a hearing2. Always keep your copy of both inspection reports for evidence. For more help with a smooth move, see Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit.
Step-by-Step: Completing a Move-In/Move-Out Checklist in Saskatchewan
- Schedule the inspection for a time when both you and your landlord are present.
- Download and print two copies of the Inspection Report.
- Walk through the entire unit together, checking every item on the checklist.
- Note any existing issues or concerns in detail.
- Both parties sign and date the form.
- Each keeps a signed copy. Repeat at move-out using a fresh form for comparison.
Summary
Doing the inspection thoroughly and keeping good records with the Inspection Report will help make your move-in and move-out smoother and reduce the risk of conflict over money or repairs. It's also a great way to ensure everyone's rights are respected under Saskatchewan law.
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Frequently Asked Questions
- Is the move-in/move-out checklist form mandatory in Saskatchewan?
Yes. By law, the Inspection Report must be completed at the start and end of every tenancy in Saskatchewan. - What happens if my landlord refuses to complete the inspection?
If the landlord does not complete the inspection, they may have difficulty withholding your deposit for damages or cleaning. You can contact the Office of Residential Tenancies (ORT) for advice. - Can I use my own checklist instead of the official one?
No. Use the official Inspection Report provided by the Government of Saskatchewan to avoid disputes. - Should I take photos during the inspection?
Yes, taking dated photos to support your Inspection Report is highly recommended and can help resolve any future disagreements. - Where can I get more information about tenant rights in Saskatchewan?
Visit the Tenant Rights and Landlord Rights in Saskatchewan page for details.
Need Help? Resources for Tenants
- Government of Saskatchewan – Renting and Leasing Overview
- Office of Residential Tenancies (ORT) – Handles tenancy disputes, applications, and information
- Official Inspection Report Form (PDF)
- Local community legal clinics and tenant advocacy groups can provide free advice and support
