What should I document during my move-in inspection?

Record details and take photos of all rooms, appliances, fixtures, and any damage or cleanliness issues. Use a move-in checklist and keep copies for yourself and your landlord.

Is a written inspection required in Nova Scotia?

While not strictly required, a written inspection checklist is strongly encouraged and protects both tenant and landlord in the event of later disputes.

How do I get my security deposit back after moving out?

Ensure you’ve documented the property’s condition, cleaned thoroughly, and removed all belongings. Provide your forwarding address. The landlord must return your deposit with interest, minus any approved deductions.

What if I find accessibility or discrimination issues at move-in?

Document the issue in detail (photos, dates, communications) and report it as soon as possible to your landlord and, if unresolved, to the Nova Scotia Human Rights Commission.

What if I disagree with my landlord about property damage?

Present your detailed documentation and inspection reports; if disagreements persist, you may file an application for dispute resolution with the Residential Tenancies Program.

Essential Move-In and Move-Out Documentation for Nova Scotia Tenants

Discrimination & Accessibility Nova Scotia published: June 13, 2025

Moving into or out of a rental property in Nova Scotia is a major transition, and careful documentation is crucial to avoid disputes over security deposits, maintenance issues, or property condition. By understanding exactly what to record at both the start and end of your tenancy, you can protect your rights and ensure a smoother experience for both tenants and landlords.

Why Documentation Matters for Tenants

Detailed documentation helps prevent misunderstandings about the condition of your rental home. With proper records, you can show that existing damage wasn’t your fault—and strengthen your case if you need to recover your security deposit or address property issues.

Key Steps Before You Move In

Before you officially take possession of your new rental in Nova Scotia, follow these steps to protect yourself:

Take clear photos or videos of every room, including walls, floors, appliances, and fixtures.
Make detailed notes about any existing damage (scratches, dents, stains, broken items, etc.).
Test all appliances, taps, windows, and locks to confirm they work as expected.
Document any signs of mold, pests, or maintenance issues.
Share your findings in writing with your landlord, and keep a copy for your records.

Nova Scotia tenants are encouraged to complete a written inspection report, ideally with the landlord present, at the start of the tenancy. This is key for resolving any move-out disputes later.

Official Forms for Move-In/Move-Out Inspections

There is no standardized province-wide inspection form required in Nova Scotia, but both landlords and tenants are encouraged to use detailed checklists. You can find helpful sample inspection checklists from the Nova Scotia Residential Tenancies Program. Complete the checklist together, sign, and keep copies.

If you pay a security deposit, remember your landlord is required to hold it in trust and return it at the end of the tenancy—minus any deductions for damage beyond normal wear and tear.

Additionally, learn more about your financial rights and deposit handling with Understanding Rental Deposits: What Tenants Need to Know.

Additional Move-In Essentials

Besides documentation, be sure you understand your responsibilities and have a copy of your signed lease agreement. For practical guidance, see Essential Tips for Tenants When Moving Into a New Rental Home.

What to Do When You Move Out

Before handing back the keys and ending your lease, you'll want to repeat the documentation process:

Clean the unit thoroughly and remove all personal belongings.
Take new, date-stamped photos of every room from multiple angles.
Revisit your move-in notes and inspection checklist; compare the condition to how it was when you arrived.
Arrange a “final inspection” walkthrough with your landlord to address any questions.

You are entitled to have the return of your security deposit (with interest) if the property is left in good condition. Want more tips to ensure a smooth exit? Check the guide Moving Out Tips: A Tenant's Guide to a Smooth Rental Exit.

Important: The Residential Tenancies Board

In Nova Scotia, disputes about tenancy—including documentation, deposits, or property condition—are handled by the Residential Tenancies Program (the official tribunal for tenant-landlord matters).

Staying Within the Law: The Residential Tenancies Act

Your rights and responsibilities are set out in the Nova Scotia Residential Tenancies Act, which governs rental agreements, inspections, deposits, and dispute resolution for most residential tenancies. This legislation protects both tenants and landlords.

Quick Reminders for Accessibility and Discrimination

Always note and report any barriers for accessibility during your move-in, and record any concerns regarding potential discrimination. Nova Scotia law prohibits denying a tenancy or offering different terms based on factors like disability, race, family status, or other protected grounds under the Human Rights Act.¹

If you ever face discrimination or accessibility issues, immediate detailed documentation—photos, notes, emails—will support your case if you need to file a complaint or seek a remedy.

Storing and Sharing Your Records

Keep copies of all photos, signed inspection reports, emails, and written communications (digital and/or printed), preferably in a secure location or backed up online. Good documentation can quickly resolve misunderstandings and protect you if a dispute arises.

Looking for a New Place?

Whether you're moving in or searching for your next rental, you can Browse apartments for rent in Canada easily at every stage of your renting journey.

Want to know more about your tenant rights specific to Nova Scotia? See the Tenant Rights and Landlord Rights in Nova Scotia page for a comprehensive overview.

Frequently Asked Questions

What should I document during my move-in inspection?
Record details and take photos of all rooms, appliances, fixtures, and any damage or cleanliness issues. Use a move-in checklist and keep copies for yourself and your landlord.
Is a written inspection required in Nova Scotia?
While not strictly required, a written inspection checklist is strongly encouraged and protects both tenant and landlord in the event of later disputes.
How do I get my security deposit back after moving out?
Ensure you’ve documented the property’s condition, cleaned thoroughly, and removed all belongings. Provide your forwarding address. The landlord must return your deposit with interest, minus any approved deductions.
What if I find accessibility or discrimination issues at move-in?
Document the issue in detail (photos, dates, communications) and report it as soon as possible to your landlord and, if unresolved, to the Nova Scotia Human Rights Commission.
What if I disagree with my landlord about property damage?
Present your detailed documentation and inspection reports; if disagreements persist, you may file an application for dispute resolution with the Residential Tenancies Program.

Key Takeaways

Proper move-in and move-out documentation is essential for protecting your rights as a tenant in Nova Scotia.
Use inspection forms, photos, and notes to record the property's condition; share these with your landlord.
If you encounter problems, thorough records will support you in resolving issues or getting your deposit back.

Need Help? Resources for Tenants

Nova Scotia Residential Tenancies Program – dispute resolution and tenancy information
Nova Scotia Legal Aid – free legal help and tenant advice
Nova Scotia Human Rights Commission – for discrimination or accessibility complaints
Tenants' Rights Information – from the Nova Scotia Tenants Rights Coalition

Nova Scotia Human Rights Act: Human Rights Act (official PDF)
Residential Tenancies Act, Nova Scotia: Residential Tenancies Act
Residential Tenancies Program (tribunal): Nova Scotia Residential Tenancies Program