Tenants in Newfoundland and Labrador who need structural changes — for example to improve accessibility, reduce health risks, or make a unit safer — have options and steps they can follow to seek permission or a formal remedy. This guide explains what typically counts as a structural modification, how to document your need, how to ask your landlord clearly and in writing, and when to use official forms or the Residential Tenancies Tribunal. It uses plain language so renters can understand timelines, evidence to collect, and realistic outcomes while protecting both tenant and landlord rights.
When can you ask for structural modifications?
Structural modifications are changes that affect the building or unit permanently or semi-permanently — for example installing a ramp, adding grab bars that require drilling into walls, widening a doorway, or altering plumbing for accessibility. Simple cosmetic changes, like painting or removable hooks, usually do not qualify as structural. If the change is needed for disability accessibility it is viewed more seriously and may be supported by medical documentation.
How to prepare your request
- Gather clear evidence: photos, medical notes, and a short explanation of why the change is necessary.
- Write a dated, polite letter or email to your landlord that describes the requested modification, proposed installer, and timeline.
- Include one or two cost estimates or quotes so the landlord can see the likely expense.
- Offer reasonable alternatives, such as reversible options or sharing costs when appropriate.
If the landlord refuses or delays
If your landlord refuses or does not respond within a reasonable time, document all contact attempts and responses. In Newfoundland and Labrador you can apply to the Residential Tenancies Tribunal for a decision if the dispute cannot be resolved directly with the landlord.[1] Before filing, review the relevant legislation and available application forms so you know what outcomes the Tribunal can order.[2]
Official forms and what to expect
Common official items you may need:
- Application form to the Residential Tenancies Tribunal — used to ask the Tribunal for an order when the landlord will not agree. Fill it out with dates, a clear request, and attach evidence like quotes and medical letters.[3]
- Supporting documents — photos, medical notes, and contractor quotes; submit copies, not originals.
- Tribunal hearing or decision — the Tribunal may order that the landlord allow the modification, share costs, or approve a reasonable alternative.
Practical examples
- A tenant with limited mobility requests a ramp and provides a doctors note and two contractor quotes; the landlord refuses and the tenant applies to the Tribunal for approval and cost-sharing.
- A tenant asks to widen a doorway for accessibility and offers to return the door to its original condition when they move out; the landlord agrees in writing with a refundable deposit arrangement.
Working with repairs and responsibilities
If the change relates to habitability or safety — for example correcting unsafe stairs, heating problems, or mold caused by structural issues — the landlord remains responsible for bringing the unit to required standards. For general repair guidance see Routine Repairs in Rental Units: Tenant and Landlord Responsibilities and for broader duties see Obligations of Landlords and Tenants: Rights and Responsibilities Explained.
FAQ
- Can I install grab bars without my landlords permission?
- Ask your landlord first and provide documentation; some removable options are acceptable, but permanent anchors or drilling usually need written permission or a Tribunal order.
- Will I have to pay to restore the unit when I move out?
- Often landlords ask for restoration unless you agreed otherwise in writing; offering to have a professional restore the work or posting a refundable deposit can help reach agreement.
- How long does Tribunal review take?
- Timelines vary; emergency matters may be faster, while contested hearings can take weeks to months depending on caseload and required evidence.
How-To
- Assess and document the need: collect photos, medical notes if relevant, and a concise explanation.
- Send a dated written request to your landlord describing the modification, timeline, and attach quotes and medical documents.
- If needed, seek two quotes and offer cost-sharing or reversible solutions to increase the chance of agreement.
- If the landlord refuses, file the official application to the Residential Tenancies Tribunal with attachments and attend any hearing prepared with copies.
Key Takeaways
- Document need and get written estimates before asking for a structural change.
- Always ask in writing and keep copies of all communications and receipts.
- If informal negotiation fails, the Residential Tenancies Tribunal can decide and order remedies.
Help and Support / Resources
- Residential Tenancies Tribunal - Government of Newfoundland and Labrador
- Residential Tenancies legislation and resources - Newfoundland and Labrador House of Assembly
- Housing and renting information - Government of Newfoundland and Labrador
