Lease Agreement & Documentation
Sign a written Residential Tenancy Agreement (as per Residential Tenancies Act)
Make sure you obtain a fully signed copy of the lease and any addenda before you move in; verify that the terms match what you were promised (rent, deposits, and rules). Keep this document in a safe place for future reference.
Ensure lease includes rent amount, due date, deposit, term, and renewal clauses
Clarify terms on pets, smoking, parking, and guest policy
Request a signed copy of the lease and any addendums
Complete a written move-in inspection report
A dated, signed move-in inspection helps prove the starting condition of the unit and can prevent disputes later about damages. Bring this report to the landlord for corrections and keep copies for your records.
Document condition of walls, floors, appliances, windows, and fixtures
Take clear photos or videos as proof of condition
Sign and date report with landlord and keep copies
Pay security deposit (maximum ¾ month’s rent allowed)
Get a receipt and confirm where it is held in trust
Caution: Always get a receipt for the security deposit and confirm where it is held in trust. If receipts or a trust arrangement aren’t provided, request them in writing and consider seeking housing-advice if needed.
Confirm rent amount, due date, and payment method
Understand penalties for late payments
Request written receipts for all payments
Keep written receipts for all payments and maintain a simple rent ledger. If you don’t receive receipts, ask for them and note payment dates to avoid confusion over late fees.
Determine which utilities are included (heat, water, electricity)
Set up or transfer utility accounts as required
Unit Condition & Safety
Inspect windows, locks, and all entry points for security
Check condition of walls, ceilings, floors, and stairs
Test plumbing (toilets, faucets, drains, hot water)
Ensure working smoke alarms and CO detectors on every floor
Test all appliances and electrical outlets
Report any repairs needed before move-in
Move-In Logistics
Obtain all keys, door codes, garage remotes, and fobs
Arrange mail forwarding and update address with service providers
Schedule elevator or loading bay access if needed
Confirm parking space or permit if included in lease
Final Documentation & Tenant Responsibilities
Keep copies of lease, deposit receipts, and inspection reports
Know how to contact your landlord or property manager
Understand your rights under the NL Residential Tenancies Act
Report repairs and safety concerns promptly
Common mistake: waiting to report a repair until it becomes urgent. Report issues in writing, keep dates, and follow up; if problems persist, contact the landlord directly or a local tenant rights clinic for next steps.
