Filing Evidence for a Rental Hearing in Newfoundland and Labrador

Preparing evidence for a Landlord and Tenant Board (LTB) hearing in Newfoundland and Labrador can be crucial for resolving disputes about rent, repairs, eviction, or deposits. If you're a tenant in this province, understanding when and how to submit your evidence—and which forms to use—can help ensure your rights are protected and your concerns are clearly presented to the Residential Tenancies Office, the official tribunal for rental disputes.

What Is Evidence and Why Does It Matter at Your Hearing?

Evidence is any proof you use to support your claim or defense in a tenancy dispute—this could include photographs, emails or texts, receipts, witness statements, or other documents. The evidence you provide helps the Residential Tenancies Office make a fair decision based on the facts of your case.

• If you believe your landlord didn't do necessary repairs, photos and written requests can support your side.
• If you received an eviction notice, copies of all written communication matter.
• In deposit disputes, receipts and your lease agreement may be key, as detailed in Understanding Rental Deposits: What Tenants Need to Know.

Key Steps for Filing Evidence in Newfoundland and Labrador

All residential tenancy hearings in Newfoundland and Labrador are overseen by the Residential Tenancies Office (RTO). Tenants and landlords are expected to submit all evidence ahead of time to support their application or response.

Step 1: Gather and Organize Your Evidence

• Collect documents such as your lease, payment records, notices, and correspondence.
• Photograph physical issues (damage, needed repairs, unsafe conditions).
• Request written statements from witnesses, if relevant.

Step 2: Use the Right Forms

If you are making a claim, you will generally use the Application for Dispute Resolution. Whether you are the applicant or a respondent (the person replying to a claim), evidence must be submitted appropriately.

• Application for Dispute Resolution Form: Use this form to start a claim for unpaid rent, repairs, eviction, or deposit return. Available from the official forms page. After filling out the application, you may attach your evidence or list what evidence you plan to submit.
• Written Submission or Further Evidence: If you have more evidence after filing, submit it in writing, referencing your case number. Email or deliver to the RTO office handling your file.

Example: If you are seeking the return of your security deposit and your landlord claims damages, include the move-in and move-out inspection reports, communications, and proof of payments.

Step 3: Submit Your Evidence to the Right Place

• Email, mail, or deliver your evidence to the Residential Tenancies Office named in your Notice of Hearing. Addresses and contact details are on the RTO website.
• If by email, include your application number and clearly label each attachment (e.g., "Photo–Leaking Faucet.jpg").

Step 4: Meet the Deadline

All evidence must be received before your hearing. Tenants and landlords are typically required to submit documents at least one full business day before the hearing date, but always check your hearing notice or call the RTO to confirm deadlines.

What Happens at the Hearing?

During your scheduled hearing—via telephone, videoconference, or in person—the decision-maker will review all provided evidence, listen to both sides, and ask questions. Make sure to have your original documents and copies handy, as you may need to refer to them to answer questions clearly.

Citing the Legislation

All procedural and evidence rules for tenant-landlord disputes in Newfoundland and Labrador are governed by the Residential Tenancies Act, 2018^[1]. You can refer to this Act for your rights and responsibilities, and to understand the powers of the tribunal.

More Tenant Rights in Newfoundland and Labrador

If you're preparing for a hearing, you may want to learn more about Tenant Rights and Landlord Rights in Newfoundland and Labrador to better understand your situation and available protections.

For tenants moving out after a hearing, check our guide on How to Get Your Security Deposit Back with Interest When Moving Out for next steps and helpful tips.

If you're looking for your next home or want to explore listings, Find rental homes across Canada on Houseme.

Frequently Asked Questions

1. What kinds of evidence are accepted by the Residential Tenancies Office?
   Most written, photographic, and digital records are accepted, such as emails, texts, inspection reports, letters, and receipts. Always ensure your evidence relates clearly to your claim.
2. Do I need to bring original documents to my hearing?
   If attending in person, bring physical originals and copies. For virtual hearings, submit all files electronically in advance and keep your originals for reference in case questions arise.
3. Can I submit evidence after the deadline?
   Late evidence may not be accepted unless there is a strong and valid reason. Contact the RTO immediately if you miss a deadline or learn of new evidence last minute.
4. Is there a cost to submit evidence?
   No, submitting evidence as part of your application or defense is free. However, there may be application fees for dispute resolution depending on the issue.
5. Does the landlord receive a copy of my evidence?
   Yes. All evidence provided is shared with both parties well before the hearing date, ensuring a fair process.

Key Takeaways

• Submit complete, organized evidence early—photographs and documents matter.
• Use the correct forms from the official website and always confirm deadlines.
• All evidence for Newfoundland and Labrador rental disputes goes to the Residential Tenancies Office and follows the Residential Tenancies Act, 2018.

Need Help? Resources for Tenants

• Newfoundland and Labrador Residential Tenancies Office: Information, forms, contacts, and dispute guidance.
• Official Landlord-Tenant Forms (Application, Response, Evidence Submission)
• For advocacy and additional support, call the RTO at 1-877-829-2608 or your nearest local office.
• User-friendly overview of rental laws: Tenant Rights and Landlord Rights in Newfoundland and Labrador

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1. Residential Tenancies Act, 2018 of Newfoundland and Labrador
2. Residential Tenancies Office, Government of Newfoundland and Labrador
3. Official Forms for Residential Tenancies

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