Rental Unit Condition Report

Moving In / Out Manitoba 3 min read · published June 20, 2026 Flag of Manitoba

What is a Rental Unit Condition Report?

A Rental Unit Condition Report is a written record tenants in Manitoba use to document the state of a rental unit at move-in and move-out. The report notes existing damage, cleanliness, and the working condition of systems such as heating and plumbing. Completing it carefully protects renters and landlords by creating clear evidence if there is a later dispute about the security deposit, repairs, or responsibility for damage. You can request the official inspection form from the Residential Tenancies Branch[1], which enforces residential tenancy rules in Manitoba.

In most regions, tenants are entitled to basic habitability standards.

When to complete the report

  • At the move-in inspection with the landlord present (do this as soon as possible after you collect keys).
  • At the move-out inspection before you return keys to ensure conditions are documented.
  • After any major repair or maintenance work is done if the work affects the condition of the unit.
  • Whenever you notice new damage or hazards so you have a dated record.
Detailed documentation increases your chances of success in disputes.

What to include on the report

Be specific and factual. Describe marks, stains, broken items, and the state of floors, walls, windows, doors, locks, smoke detectors, heating, plumbing, appliances, and any supplied furnishings. Note whether keys and remotes are provided and working. Take clear, dated photos or short videos and keep them with the signed report.

  • Photos and short videos of each room and of each item listed in the report.
  • Notes about heating, plumbing, appliances, and any existing repair needs.
  • Signed copies of the completed report from both tenant and landlord.
  • References to any security deposit amount and where it is held.

Filling out official forms and next steps

Manitoba landlords or tenants can use the official Condition Inspection Report available from the Residential Tenancies Branch forms page[3]. If you and the landlord cannot agree on condition or deposit deductions, you can file an Application for Dispute Resolution through the Residential Tenancies Branch under the Residential Tenancies Act (Manitoba)[2]. Keep copies of all forms, photos, receipts for repairs, and written communication.

Respond to inspection requests and notices within required timeframes to protect your rights.
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Practical tips for tenants

  • Keep a dated folder of the report, photos, and any repair receipts in both digital and paper form.
  • Ask your landlord to sign and date the report and keep a copy for yourself.
  • If you paid a deposit, request a receipt and record the amount and date received.

For step-by-step guidance on inspections, see the Guide to the Initial Rental Property Inspection for Tenants and for deposit details read Understanding Rental Deposits: What Tenants Need to Know. You can also Find rental homes across Canada on Houseme if you are searching for a new place.

FAQ

Do I have to complete a condition report?
While laws vary, completing a condition report is strongly recommended in Manitoba because it creates evidence you can use if there is a dispute about the deposit or damage.
How soon must the inspection be done after move-in?
Complete the move-in inspection and report as soon as possible, and keep dated photos. Many guides suggest within the first few days of possession so both parties can sign.
Can I use photos as evidence for disputes?
Yes. Clear, dated photos and copies of the signed condition report are among the strongest evidence you can present to support your case.

How-To

  1. Inspect the unit with the landlord within a few days of move-in and complete the condition report.
  2. Take dated photos or short videos of every room and any issues you note.
  3. Sign and date the report, ask the landlord to sign, and keep copies for your records.
  4. If you disagree with proposed deductions, file an Application for Dispute Resolution with the Residential Tenancies Branch following the residential tenancy rules.
  5. When moving out, repeat the inspection, deliver a signed move-out report to the landlord, and request a written account of any proposed deposit deductions.

Help and Support / Resources

  1. [1] Residential Tenancies Branch
  2. [2] Residential Tenancies Act (Manitoba)
  3. [3] Residential Tenancies Branch forms and condition inspection report

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Sarah Mitchell
Sarah Mitchell

Senior Housing Rights Researcher, Tenant Rights Canada

Sarah has spent over a decade researching tenant legislation across Western Canada, with a particular focus on British Columbia and Alberta. She holds a certificate in Housing Policy from Simon Fraser University and has contributed to several housing advocacy organizations.

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