How to Prepare Evidence for Your Manitoba LTB Hearing
Facing a rental dispute in Manitoba can feel overwhelming, especially if it leads to a hearing before the Residential Tenancies Branch (RTB). The key to a successful outcome is preparing clear, organized evidence that supports your side of the story. This guide explains what counts as evidence, how to collect it, and how to present it confidently for an LTB hearing in Manitoba.
Understanding the Manitoba Dispute Process
In Manitoba, rental disputes between tenants and landlords are usually handled by the Residential Tenancies Branch (RTB). Issues like rent increases, maintenance concerns, and evictions are all covered. The governing law is the Residential Tenancies Act (Manitoba).1
Whether you are requesting a rent decrease, objecting to a rent increase, seeking repairs, or responding to an eviction, having credible evidence is essential. The RTB will consider the evidence you provide when making a decision.
What Types of Evidence Can You Use?
"Evidence" means any information that helps prove your case at an LTB hearing. In most Manitoba tenancy hearings, the following are accepted:
- Rental agreements, addenda, or amendments
- Letters, written complaints, or notices exchanged between you and your landlord
- Photos or videos (e.g., of apartment conditions or repairs needed)
- Email or text communication records
- Maintenance or repair invoices
- Receipts or proof of rent payments/expenses
- Witness statements from roommates, neighbours, or professionals
- Inspection reports
Organize your evidence by date and topic. The RTB prefers clear, well-labelled materials.
Official Forms You May Need
The Residential Tenancies Branch uses several forms during dispute resolution. Here are the most common forms and how they help:
- Application for Order of Possession (Form RTB-9): Used by landlords (or sometimes tenants) when requesting possession of a rental unit. For tenants, this might be relevant if you are countering a claim for eviction. View all RTB forms.
- Application for an Order (Form RTB-1): Used by tenants to request compensation, a rent reduction, or repairs. For example, if your landlord hasn’t done essential repairs, submit this form and attach your photos and maintenance records. Access Form RTB-1 here.
- Objection to a Notice of Rent Increase (Form RTB-3): Use this if you receive a rent increase and believe it's not allowed or is excessive. See details and download RTB-3.
Always keep a copy of your completed forms and supporting evidence. Submit the originals to the RTB by the required deadline—usually included in your notice.
Steps to Prepare and Present Your Evidence
The following actions help present your side clearly and increase your chances of success:
- Read all notices and forms carefully. Note hearing dates and submission deadlines.
- Sort your evidence chronologically and by topic (e.g., "Repair Requests – August 2023").
- Label each document/photo with a brief description.
- Where possible, provide originals and retain copies for yourself.
- Submit your evidence to the RTB and, if instructed, to the landlord before the hearing date.
- At the hearing, be ready to explain how each piece supports your case.
For disputes around property repairs, routine maintenance, or the condition of your unit, detailed photos, inspection reports, and maintenance requests are often persuasive. For issues related to your tenancy obligations and rights, you may want to review the Obligations of Landlords and Tenants: Rights and Responsibilities Explained page.
Organizing your documents and making copies for yourself and the RTB helps the process go more smoothly and reduces delays.
Being well-prepared also helps you feel more confident throughout the process.
Tips for Gathering Strong Evidence
- Take dated photos or videos as soon as an issue arises
- Keep written records of communication with your landlord or property manager
- Log repair requests and how/when repairs occurred
- Collect receipts for any costs you paid because of landlord inaction
- Get statements from witnesses who have relevant, first-hand knowledge
For routine repairs, review Routine Repairs in Rental Units: Tenant and Landlord Responsibilities for more details on who is responsible and what proof to provide at your Manitoba hearing.
Remote Hearings and Digital Evidence
RTB hearings are sometimes held remotely (by phone or videoconference). Prepare digital copies of your evidence in advance and follow any guidance the RTB provides on how to send materials ahead of the hearing.
What Happens at the Hearing?
At your RTB hearing, both you and your landlord will have the opportunity to present evidence and answer questions. The hearing officer reviews what’s provided and makes a decision based on the Residential Tenancies Act and the facts of your situation.
Some hearing decisions are available in writing, which helps if you need to appeal or clarify the outcome.
Additional Tenant Resources
If you are new to renting or unsure about your rights, you can also review Tenant Rights and Landlord Rights in Manitoba for a broader overview. If you’re looking for your next rental, Explore Houseme for nationwide rental listings and find homes suited to your needs.
- What types of evidence are most persuasive in a Manitoba RTB hearing?
Photos, written correspondence, and logs of complaints or repair requests can be particularly compelling. Any official documents, such as your lease or rent receipts, are also valuable. - When do I need to submit my evidence to the RTB?
You must submit evidence before the hearing, following the RTB’s deadlines sent with your hearing notice. Check your specific instructions for details. - Can I bring witnesses to my hearing?
Yes, you can have witnesses attend and provide testimony, but let the RTB know in advance and ensure the witness has first-hand information relevant to your dispute. - What if I need an interpreter or accommodation at the hearing?
Contact the RTB before your hearing if you need an interpreter, assistance, or accommodation for a disability. - Where can I find help preparing my evidence?
Contact Manitoba’s Residential Tenancies Branch for procedural help, or consult local tenant advocacy groups for guidance on what to submit.
Conclusion: Key Takeaways
- Organized documentation is your best tool for supporting your case at the RTB.
- Use all available forms, and clearly label and submit all evidence before the deadline.
- Reach out to the RTB or tenant resources if you’re unsure about the process.
Need Help? Resources for Tenants
- Residential Tenancies Branch (Manitoba): Information, forms, dispute resolution, and contact numbers.
- Manitoba Tenant Rights information: Tenant Rights and Landlord Rights in Manitoba
- Legal help: Contact Legal Aid Manitoba or your local community legal clinic for advice.
- Rental search and housing market info: Explore Houseme for nationwide rental listings
- Government of Manitoba. Residential Tenancies Act.
- Residential Tenancies Branch, province of Manitoba. Official tenancy board and forms.
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